What are the responsibilities and job description for the Office Manager / Business Coordinator position at Ausland Group?
Ausland Group is a Design Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life — from complex commercial facilities to cultural landmarks — through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact.
Role Overview
We’re seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugene design department. This position is the hub for project accounting, client coordination, and office operations, ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work.
As the sole business operations lead in our Eugene office, you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team.
Key Responsibilities
- Set up and maintain projects in Deltek / Ajera from contract execution through final billing — including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments.
- Coordinate with Ausland’s central accounting team for financial alignment.
- Manage local office operations — supplies, vendors, building access, conference rooms, and mail.
- Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools (Teams, Planner, SharePoint, etc.).
- Support project managers with budgets, schedules, and client communications.
- Enforce SOPs for design build integration and ensure completion of performance measurements such as schedule updates.
- Foster a positive office culture and coordinate local events.
Qualifications
- 5 years in office management, project accounting, or business coordination in an A/E/C firm.
- Proficiency with Deltek / Ajera or similar project/financial management software.
- High aptitude for technology, including troubleshooting and training staff on platforms.
- Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint).
- Excellent organizational, communication, and problem-solving skills.
- Ability to work independently and represent the Eugene office with professionalism.
- Highly desired: Experience in architecture and engineering industries.
Why You’ll Love Working Here
- Key leadership role in a collaborative and creative environment.
- Direct impact on project success and client satisfaction.
- Competitive salary and benefits package.
- Be the trusted point of contact for staff in our Eugene and Grants Pass office’s.
Perks & Benefits
- Comprehensive health, dental and vision insurance
- $15,000 life insurance policy
- 401(k) with company match
- Fitness and wellness membership allowance
- Paid holidays
- Paid time off
- Paid professional memberships and licensure
- Company celebrations and social events
- Annual employee recognition, gifts, and swag
- Flexible work environment accommodations, valuing work-life balance
Ausland's Vision
To bring world class development, locally scaled for our community.
Ausland's Core Values
Integration, Innovation, Resourcefulness and Tenacity.
EEO Statement
Ausland is an equal opportunity employer. We revel diversity and are committed to creating an inclusive environment for all employees. If you need assistance or accommodation, please contact Ausland at 541.476.3788.
Salary : $50,000 - $60,000