Accounts Payable/Receivable Specialist

Company Overview
AUSCO, Inc. is celebrating over five decades of excellence in providing innovative fluid control solutions for demanding hydraulic, fuel, lubricant, coolant, water, and pneumatic systems. Our state-of-the-art manufacturing facility is dedicated to delivering high-quality products and exceptional service to our customers worldwide.

Job Overview
We are seeking a detail-oriented and energetic Accounts Payable/Receivable Specialist to join our finance team. In this vital role, you will be responsible for the accurate and timely processing of invoices and purchase requisitions associated with goods and services procured by the organization. This role also encompasses handling accounts receivable tasks, including the application of customer payments to corresponding orders, processing bank deposits of checks received from customers, and performing collections activities for outstanding receivables. Additionally, this position is the primary point of contact for suppliers regarding payment inquiries and status updates.

Furthermore, the Accounting AP/AR Specialist will assist with administrative duties and general office support tasks to facilitate smooth operations within the organization.

ESSENTIAL RESPONSIBILITIES:

· Provide support to the Accounting Manager as needed which may include but not limited to Journal Entry and Cash Book data entry.

· Maintain vendor records and review associated invoices in Visual, ensuring accurate remittance addresses and payment terms.

· Review and process purchase requisitions from other departments.

· Record and apply customer payments to corresponding invoices within Visual.

· Prepare and complete deposits of customer checks, ensuring accuracy and proper documentation of deposited funds.

· Coordinate collections activities in collaboration with the Accounting Manager.

· Record all credit cards transactions and obtain receipts and documentations to reconcile pertaining statements.

· Review, obtain approval and process internal expense reports.

· Manage and reconcile petty cash transactions in accordance with company policies.

· Act as the main point of contact with vendors regarding payments and inquiries.

· Audit purchase receipts to identify outstanding suppliers’ invoices.

· Monitor suppliers’ material in inspection and NCMR for movement and vouchering in Visual

· Coordinate with the Quality Department in processing debit memos.

· Provide guidance to the Receptionist in accurately matching vendor payments to appropriate backup documents, collecting required signatures, and completing payment procedures.

· Work with ERP vendor to troubleshoot and resolve issues in Visual related to AP/AR functions.

· Organize and maintain proper filing of financial documents

· Manage procurement and inventory of office supplies.

· Negotiate pricing with office supply vendors to ensure cost-effectiveness.

· Assist in scheduling conference rooms, organizing meeting spaces, and arranging refreshments.

· Provide oversight and assist with visitor intake procedures.

· Understand and apply standard procedures and processes within the Administration department.

· Effectively contribute to the successful completion of work/projects as required.

· When standard procedures do not apply, use judgment and draw on past experience to interpret information, solve routine problems and/or recommend approaches.

· Adhere to company established standards, methods, and procedures.

· Identify areas for continuous improvement. Seek and implement process improvement ideas in primary work area

· Demonstrate responsiveness and promptness in serving internal and external customer needs.

· Maintain thorough knowledge of company policies and procedures. Appropriately apply them in compliance with applicable and government regulations.

Skills

• Strong understanding of accounting concepts such as GAAP, debits & credits, and journal entries
• Proficiency with accounting software (Infor Visual a !)
• Experience with accounts payable and receivable processes in a manufacturing environment
• Excellent analysis skills for account reconciliation and financial data review
• Excellent customer service skills

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At Ausco, we value talent and are committed to fair and transparent compensation. The salary range listed represents a good faith estimate based on the requirements of the role and market data. Actual compensation will be determined based on the candidate’s skills, experience, and overall fit for the position. We may consider offers above or below this range to ensure alignment with both the candidate’s qualifications and internal equity.

• While this posting may target a specific level, we welcome candidates across multiple levels whose skills and experience can add value
• Compensation and career progression are a two-way partnership: you bring your expertise, and we provide opportunities, support, and resources to help you grow
• Total rewards include benefits, professional development, and programs designed to support your well-being, growth, and long-term success

Benefits

• Medical, vision (company paid!) and Dental insurance
• Life insurance, short- and long-term disability coverage (company paid!)
• 401(k) with company match or profit-sharing
• Paid time off, holidays, and parental leave
• Flexible spending account options
• Tuition reimbursement and professional development support
• Employee assistance and wellness programs
• Recognition programs, team events, and career growth opportunities

Equal Employment Opportunity Statement

Ausco is an Equal Opportunity Employer. We are committed to a diverse and inclusive workplace and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

As a federal contractor, Ausco complies with all applicable U.S. federal laws regarding equal opportunity, affirmative action, and non-discrimination.

Pay: $25.00 - $31.75 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $25 - $32