Administrative Specialist - Housing and Community Services

JOB LOCATION 15151 E Alameda Pkwy Aurora, Colorado 80012-1555 City of Aurora, Colorado It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply. Why Work for Aurora? Make a difference in the lives of real people every day Diverse community Competitive total compensation package Well-Funded General Employees Retirement Plan Light rail station minutes away On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement Access to innovation workspaces PRIMARY DUTIES & RESPONSIBILITIES Salary to be commensurate with experience The hiring range for this position is $23.84 - $29.80/hourly The deadline to submit applications is April 28, 2026 Please note, The City of Aurora will conduct ongoing screenings of applications on a first come, first-serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice. The Administrative Specialist provides complex administrative, clerical, technical, and accounting support and public contact work for the Housing and Community Services Department. PRIMARY DUTIES & RESPONSIBILITIES Provides support for meetings; coordinate agendas, meeting back-up, transcribe minutes Use Outlook calendar to schedule appointments, and monitor and plan special projects Provides administrative support to Housing and Community Services divisions, a variety of committees, and commissions as assigned Coordinates and completes special projects and programs Responds to inquiries from the general public, department divisions, and members of commissions and committees via email and telephone Composes, proofreads, and formats a variety of documents that include letters, proclamations, memoranda, and reports Prepares, issues, and monitors department documents requiring technical knowledge of department functions Operates a variety of office equipment including personal computers with varied software Maintains, modifies, and updates database information for specialized division functions Works with the Communications Department with creation of flyers, brochures, and press Performs additional duties as assigned This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. MINIMUM QUALIFICATIONS & WORKING CONDITIONS An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered. Education: High school diploma or equivalent (GED) required. Experience: At least 2 years of related technical and administrative support experience including at least 1 year of customer service experience. Knowledge: Business English, spelling, math, accounting procedures, and administrative support functions related to assigned department. Microsoft Office suite including Outlook, Word, Excel and PowerPoint Skills: Strong interpersonal and leadership skills Excellent customer service skills over the phone and in-person Skilled in checking information for accuracy and completeness and correcting errors Work independently without extensive oversight Ability to process high seasonal volume with strong attention to detail Abilities: Establish and maintain effective working relationships with employees, citizens, and elected officials. Multi-task ability to effectively manage multiple projects with deadlines Communicate effectively both verbally and in writing Handle sensitive situations with tact and diplomacy WORKING CONDITIONS Essential Personnel: When a local announcement of emergency or disaster is declared by the city, all City of Aurora employees may be required to work as essential personnel. Physical Demands: Light physical work lifting 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds with or without assistance. Occasional walking and standing Frequent hand/eye coordination to operate computer keyboard and office equipment Vision to reading, recording and interpret information, computer data and other written material Frequent speech communication and hearing to maintain communication with employees and citizens Work Environment: Works primarily in clean, comfortable environment Equipment Used: Frequently uses standard office equipment including computer, calculator, multi-line telephones, copy/fax machines and postal equipment. This role may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment The city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24. For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application. The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission. Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired. Drug Testing, Thorough Criminal Background Check, and Employment References: As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check. Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others. Employment references will be conducted on finalists for City of Aurora vacancies. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity Respect Professionalism Customer Service And we welcome all who share these values to apply. Why Work for Aurora? Rewarding public sector work impacting a large and diverse community Growing city and employee population Competitive total compensation package Rich benefits package with low employee costs Generous paid leave program 100% funded Employee and Family Care Leave Program Retirement pension plan and 457b plans available Subsidized recreation center pass, on-site fitness centers and wellness programs Continued education and career advancement opportunities Learn more about city of Aurora benefits Please show all your employment history, including military service and related documentation (DD214) on the application. Leaving blanks or omitting previous employment may result in your disqualification from employment. City policy requires that selected candidates provide documentation in the form of official transcripts of the highest level of education attained by the candidate that is listed on their application materials. Applicants who hold a Commercial Driver’s License will also be required to undergo alcohol testing using an Evidential Breath Testing Device. The city of Aurora uses E-Verify to determine if employees are legally eligible to work in the United States. Know your rights! The city of Aurora is an equal opportunity employer. No applicant for employment or employee shall be discriminated against because of age, race, color, sex, gender identity, sexual orientation, religion, creed, national origin, ancestry, disability or military status. The city shall develop and maintain a plan for diversity. Through its staff, the city shall periodically analyze its employment related practices and its plan for diversity to ensure compliance with this policy. If you need assistance or reasonable accommodation for completing this application, please feel free to contact our office at: 303.739.7225 or visit us at 15151 E. Alameda Pkwy., Suite 3500, Aurora, CO 80012.

Salary : $24 - $30