HR File Clerk

Position Summary

We are seeking HR File Clerks to support the organization, preparation, and boxing of employee personnel files for an external digitization project.

The team will prepare approximately 1,020 employee files for digitization. Responsibilities will primarily involve sorting, organizing, alphabetizing, and filing documents into appropriate subfolders while maintaining strict confidentiality and accuracy.

Key Responsibilities

• Organize and prepare employee HR/personnel files for external digitization.
• Sort and organize hard-copy employee files into appropriate subfolders.
• Review documents and ensure files are properly organized and complete for processing.
• Alphabetize and arrange approximately 1,020 employee files.
• Prepare files for boxing and transfer to the external digitization process.
• Handle varying file sizes based on employee tenure and document volume.
• Follow established document-handling and filing procedures.
• Maintain confidentiality of sensitive employee information.
• Support overall file preparation and organization activities as required.

Estimated Workload:

• Approximately 20–30 minutes per employee file for document organization.
• Approximately 5–8 hours of additional overall alphabetizing and file-preparation work.

Required Qualifications

• 1 year of administrative support experience.
• Knowledge of standard administrative procedures and document-handling practices.
• Experience with general filing and records organization.
• Ability to effectively implement and maintain a file-management system.
• Strong attention to detail and accuracy.
• Ability to communicate courteously and effectively.
• Ability to handle confidential information with discretion.
• Strong organizational and time-management skills.

Education

• High school graduation or equivalent combination of education, training, and experience.
• Coursework in Business Administration or a related field is preferred.

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