What are the responsibilities and job description for the Administrative Assistant IV position at Aureate Technologies Inc?
Job Description
We are seeking an experienced Administrative Assistant to provide administrative and operational support to a Government Relations office during the Virginia General Assembly session.
The ideal candidate will have at least 5 years of administrative experience, strong data entry and organizational skills, and the ability to coordinate daily office activities, manage documents, track legislative assignments, and support meetings and events.
Key Responsibilities
- Collect legislative bills from the Bill Room and distribute them to lobbyists and legislative staff.
- Enter and maintain information in the legislative tracking database.
- Assign bills and legislative reviews to appropriate subject matter experts.
- Assist with monitoring legislative committee meetings and floor sessions, both in person and online.
- Coordinate legislative events, including RSVP tracking and attendee management.
- Print, copy, organize, and distribute documents to legislative staff and delegation members.
- Coordinate with office support staff to ensure smooth daily operations.
- Provide administrative assistance and coordination support to lobbyists and legislative teams.
- Handle data entry and general administrative tasks, particularly during the initial weeks of the assignment.
- Perform additional administrative duties as required.
Required Qualifications
- Minimum 5 years of administrative or office support experience.
- High School Diploma or equivalent.
- Strong data entry and computer skills.
- Excellent organizational and coordination abilities.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines.
- Attention to detail and accuracy.
Additional Requirements
- Must be available for the full assignment period.
- Flexibility to occasionally work beyond regular business hours and on holidays.
- Must be comfortable working in a fast-paced legislative environment.
- Occasional walking between the Bill Room and legislative office is required.
- Personal vehicle is not required for bill distribution.
Assignment Details
- Initial responsibilities before January 11 will primarily involve data entry and general administrative support.
- Potential for a short-term extension based on performance and business needs.
- Holiday availability and scheduling flexibility will be discussed during the interview process.
Salary : $24