Secretary III - Central Office (Instructional Department/Special Education)

AUGUSTA COUNTY PUBLIC SCHOOLS

POSITION DESCRIPTION

Job Title: Secretary III

Department: C entral Office/Instructional Department

Reports To: Assistant Superintendent for Instruction and Director of Special Education

FLSA Status: Non-Exempt

Work Hours: 8:00–4:30 p.m.

Anticipated Start Date January 1, 2026

N4 Scale, 260 days/8 hours, Salary Range $48,749-$61,314

2025-2026 Salary Scales

https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/1890/ACPS/5634125/2025-2026_Salary_Scales_Informational_Packet_V1.pdf

GENERAL DEFINITION AND CONDITIONS OF WORK

To provide direct assistance to the Director of Special Education and provide assistance with the tasks, reports, and processes of the Special Education team within the Instruction Department.

ESSENTIAL FUNCTIONS/TYPICAL TASKS

• Serves as secretary to the assigned supervisor; greets visitors and answers telephone, provides information; keyboards correspondence and related matters; prepares and maintains files and records.
• Prepares general correspondences, memorandums, reports, schedules, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction;
• Answers correspondence as directed by supervisor;
• Maintains appointment calendar, schedules appointments, conferences, and meetings;
• Checks and reviews a variety of data and forms for accuracy, completeness and conformance to established standards and procedures;
• Collects and prepares data for records and reports;
• Maintains records and generates appropriate reports;
• Compiles and produces statistical information and reports;
• Makes arithmetical calculations; requisitions supplies and materials for office and office copy equipment;
• Maintains financial transactions of office funds;
• Receives, routes, sorts, and processes mail;
• Performs multi-pragmatic tasks successfully;
• Maintains filing system as required by supervisor;
• Operates standard office equipment to include computer equipment, copiers, laminators, etc.;
• Maintains confidential information of office related information;
• Attends inservice training to improve skills and knowledge of office work;
• Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities;
• Complies with and supports school and division regulations and policies;
• Models non-discriminatory practices in all activities;
Performs related tasks as assigned by supervisor in accordance with the school/policies and practices.

KNOWLEDGE, SKILLS AND ABILITIES

General knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; ability to word process accurately; ability to make arithmetical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of office computer equipment and Google Suite applications; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions.

EDUCATION AND EXPERIENCE

Candidate must possess any combination of education and experience equivalent to graduation from high school including or supplemented by courses in office practices and procedures and clerical and secretarial experience.

PHYSICAL DEMANDS/REQUIREMENTS

This is sedentary work requiring stooping, kneeling, crouching, reaching, pulling, routine lifting up to approximately 20–30 pounds, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for operation of computers.

EVALUATION

The Assistant Superintendent for Instruction, in collaboration with the Director of Special Education, will evaluate performance on the ability and effectiveness in carrying out the above responsibilities.