Senior Administrative Coordinator, Institutional Advancement

Company Description

Augsburg University has maintained a strong academic reputation defined by excellence in the liberal arts and professional studies since 1869. A welcoming campus in the heart of Minneapolis, Augsburg offers undergraduate and graduate degrees to nearly 3,200 diverse students.

Augsburg’s mission is to educate students to be informed citizens, thoughtful stewards, critical thinkers, and responsible leaders. The Augsburg experience is supported by an engaged community that is committed to intentional diversity in its life and work. An Augsburg education is defined by excellence in the liberal arts and professional studies, guided by the faith and values of the Lutheran church, and shaped by its urban and global settings.

Augsburg invites individuals who share our mission and commitment to intentional diversity, equity, inclusion and belonging to join our community.  In particular, Augsburg invites BIPOC, LGBTQIA , individuals with disabilities, women, veterans and those from underrepresented or marginalized backgrounds are encouraged to apply. 

Job Description

Summary of Position 

The Senior Administrative Coordinator is responsible for welcoming visitors to the Institutional Advancement office and overseeing the daily operations of the division. This position provides direct administrative support to the Vice President, Associate Vice President, and overall division, ensuring that deadlines are met, fundraising staff and volunteers are appropriately supported, and the office runs smoothly and efficiently.

Primary Responsibilities

• Serve as the primary point of contact for Institutional Advancement and serve as liaison to other campus departments and partners, including welcoming guests and visitors, answering inquiries, and monitoring incoming communications.
• Manage and perform a wide range of operational and administrative functions of the office. 
• Provide senior-level support to the Vice President and Associate Vice Presidents; manage calendars; arrange meetings, appointments, and travel arrangements; reconcile purchasing cards; prepare and record call reports; coordinate and prepare materials for meetings the VP and/or AVP attends or leads.
• Oversee recordkeeping, reporting, and policy administration in compliance with the established standards of the overall division.
• Coordinate aspects of fundraising plans, actions, and timelines.
• Initiate contact and schedule appointments with alumni, donors, and other key stakeholders as needed. 
• Prepare, edit, and proof proposals, letters, memos, and other documents as needed.
• Additional Responsibilities
• Manage the daily office schedules, including meeting confirmations and preparing meeting materials as needed.
• Participate in departmental and University meetings, committees, and initiatives. 
• Other duties as apparent or assigned by supervisor(s).

Additional Responsibilities

• Manage the daily office schedules, including meeting confirmations and preparing meeting materials as needed.
• Participate in departmental and University meetings, committees, and initiatives. 
• Other duties as apparent or assigned by supervisor(s).

Qualifications

Minimum Qualifications

• Bachelor’s degree.
• Minimum of five (5) years of professional administrative support experience in a professional office environment.
• Minimum of three (3) years of directly related experience supporting mid-to-senior level leaders.  
• Demonstrated experience working in CRM database(s) or fundraising databases (strong preference for experience with Raiser’s Edge).

Preferred Qualifications

• Professional experience working with alumni and/or volunteers, in donor relations, or as a concierge. 
• Experience with fundraising for non-profit organizations. 

Knowledge, Skills, Abilities

• Proficiency with office software (MS Office), databases (e.g., Raiser's Edge), and a high level of computer literacy is essential.
• Ability to learn software platforms, including but not limited to, Raiser’s Edge, Unit4, and Workday.
• Ability to collaborate with colleagues, leaders, external stakeholders, and campus partners.
• Demonstrated ability to be attentive to details, accurate, and precise.
• Demonstrated professionalism, patience, and sound judgement.
• Demonstrated polished, professional character.
• Ability to work under pressure and effectively in a fast-paced work environment.
• Excellent written and oral communication skills. 
• Excellent interpersonal skills, demonstrated excellence in work over the phone, and through e-communication channels to project a positive image of the University and a commitment to providing warm and responsive hospitality. 
• Good judgment in making independent decisions. 
• Strong project management and planning skills; ability to effectively manage numerous projects and priorities accurately and promptly. 
• High level of integrity and the ability to maintain confidential information with tact and discretion. 
• Ability to coordinate calendars, travel schedules, and itineraries. 
• Ability to feel comfortable in formal and informal settings with the University’s constituencies, both on and off campus.  

Work Environment and Physical Demands

• This position works on-campus Monday - Friday during standard working hours.
• Typical work environment is an office. Sedentary work for long periods of time. 
• Regular computer and phone use. 
• Occasional bending, stooping, lifting.
• Ability to work flexible hours, including occasional evenings and weekends as needed.
• Time-off restrictions may be in effect at year-end due to work priorities.

Additional Information

Compensation & Benefits at Augsburg

• The compensation range is $53,000 - $59,000, DOQ.

Augsburg University offers a competitive and comprehensive total rewards program including:

• Medical, dental and vision coverage
• A generous 403(b) matching program with an employer contributions of up to 8% upon eligibility
• Up to 100% tuition remission for employees, spouses and dependents, and participation in the Tuition Exchange program with colleges and universities throughout the US
• Generous paid time-off, including 14 paid holidays, 12 sick days, 2 community service days, and vacation of up to 22 days per year immediately upon hire
• Employer-paid STD, LTD and life insurance
• Employee Assistance Program (EAP) for all employees

Equal Opportunity 

Augsburg is an equal opportunity employer and does not discriminate on the basis of gender, sexual orientation, marital status, gender identity, race, age, disability, religion, national origin, color, or any other protected class.  

Augsburg University is committed to providing equal employment opportunity to all applicants and employees regardless of their race, color, creed, religion, gender, age, national origin, familial status, disability, veteran status, sexual orientation, gender identity, gender expression, marital status or public assistance status, or any other characteristic protected by federal, state, or local law. 

If you need a reasonable accommodation to complete our application process, please contact our Human Resources Department at phone number: 612-330-1058 or email: [email protected].