Accounting Manager / Government Contract Compliance (Direct Hire)

Pay: $110,000.00 - $115,000.00 per year

Job description:

Position: Accounting Manager / Government Contract Compliance (Direct Hire)
Location: Westminster, MD
Salary- $110,000 - 115,000.00 Annually
Hours: 9/80 flexible schedule
-Week 1- Monday-Thursday 9-hour days, Friday 8 hour day
-Week 2- Monday-Thursday 9-hour days, Off Friday
Government Contracts experience required
Interview: Teams Meeting then In-Person
Ability to Commute to Westminster, MD

Job Summary

We are seeking a dedicated and detail-oriented direct hire Account Manager specializing in Government Contract Compliance. This pivotal role will report directly to the Director of Finance and will be responsible for overseeing day-to-day accounting operations, with a strong focus on Accounts Receivable (AR), Accounts Payable (AP), inventory accounting, and government contract compliance. Manages accounting staff and workflow, manages accounts receivable & accounts payable, inventory & Manufacturing accounting, Government Contract Compliance a must, and general accounting & reporting and system & process improvement.

Responsibilities:

Accounts Receivable & Accounts Payable:

• Oversee and manage all AR and AP functions, including generating, reviewing, and distributing customer invoices in a timely manner.
• Monitor outstanding receivables and follow up on collections to ensure prompt payment.
• Review and approve AP transactions, ensuring accurate coding, proper authorization, and timely vendor payments. Manage the AR/AP workflow within the QAD ERP system; batch review and posting of transactions.
• Maintain vendor and customer account records with accuracy and integrity.

Inventory & Manufacturing Accounting

• Oversee inventory accounting in a manufacturing environment, including raw materials, work-in-progress (WIP), and finished goods.
• Perform and coordinate periodic physical inventory counts and cycle counts; investigate and resolve variances.
• Ensure accurate cost accounting for manufactured products, including labor, materials, and overhead allocations.
• Collaborate with operations and supply chain teams to maintain inventory accuracy and integrity in the QAD ERP system.

Government Contract Compliance

• Support DCAA (Defense Contract Audit Agency) and DCMA (Defense Contract Management
• Agency) audits, including preparation of required documentation and acting as a liaison during audit engagements.
• Prepare and/or review Incurred Cost Submissions (ICS) in accordance with FAR/DFARS requirements.
• Develop and maintain provisional indirect cost rates and support forward pricing rates proposals.
• Ensure all financial records and practices are maintained in compliance with DCAA regulations, Cost Accounting Standards (CAS), and applicable government contracting requirements.
• Monitor government contract revenue recognition, billing milestones, and contract financial performance.

General Accounting & Reporting:

• Lead the month-end and year-end close process, including preparation and review of manual journal entries, account reconciliations, and financial statements.
• Maintain and reconcile general ledger accounts; investigate and resolve discrepancies.
• Perform bank reconciliations and cash accounting on a regular basis.
• Maintain fixed asset records and depreciation schedules.
• Prepare and distribute special financial reports and analysis as requested by the Director of Finance or senior leadership.
• Ensure compliance with GAAP principles across all accounting functions.

Systems & Process Improvement:

• Utilize the QAD ERP system as the primary accounting platform; experience with similar ERP systems (e.g., Oracle, SAP) is considered an asset.
• Identify opportunities to improve accounting processes, internal controls, and operational efficiencies.
• Support system implementations, upgrades, or integrations as needed.

Additional Responsibilities

• Undertake specifically assigned projects and cross-functional initiatives as directed by the Director of Finance.
• Provide backup support across finance functions as needed to ensure continuity of operations.
• Perform other duties as may be assigned.

Knowledge, Skills and Abilities (KSA’s)

• Required: Exceptional attention to detail with a commitment to accuracy and data integrity.
• Ability to pass a drug test and background check.

Education:

• Bachelor's (Preferred)

Experience:

• Accounting Manager: 3 years (Required)

Ability to Commute:

• Westminster, MD 21157 (Required)

Work Location: In person