What are the responsibilities and job description for the Administrative Assistant position at ATS Institute of Technology?
Join ATS Institute of Technology, where we've been helping students achieve their educational goals since 1998. We are seeking a highly organized and proactive Administrative Assistant to provide essential support across the institute and contribute to the success of our students, faculty, and staff.
If you enjoy working in a mission-driven academic environment and thrive in a role that blends organization, communication, and student service, this position offers an excellent opportunity to make a meaningful impact each day.
Summary:
The Administrative Assistant plays a key role in ensuring smooth day-to-day operations across ATS Institute. You will provide administrative and operational support to faculty, staff, and leadership while maintaining accurate documentation, records, and compliance-related files. This position requires a dependable professional who is able to work flexible hours, including evenings, to support institutional needs.
This role serves as a reliable resource for students and visitors, supports institute-wide initiatives, and upholds the highest standards of professionalism and organization.
Duties & Responsibilities:
Experience & Skills:
At ATS Institute of Technology, we invest in our people and culture by offering:
If you enjoy working in a mission-driven academic environment and thrive in a role that blends organization, communication, and student service, this position offers an excellent opportunity to make a meaningful impact each day.
Summary:
The Administrative Assistant plays a key role in ensuring smooth day-to-day operations across ATS Institute. You will provide administrative and operational support to faculty, staff, and leadership while maintaining accurate documentation, records, and compliance-related files. This position requires a dependable professional who is able to work flexible hours, including evenings, to support institutional needs.
This role serves as a reliable resource for students and visitors, supports institute-wide initiatives, and upholds the highest standards of professionalism and organization.
Duties & Responsibilities:
- Provide administrative and operational support to faculty, staff, students, and institute leadership to ensure smooth daily operations
- Maintain accurate and confidential records, files, and documents for institutional, academic, and student needs
- Support student services by assisting with communications, compliance tracking, documentation needs, and general inquiries
- Assist with exam coordination, including scheduling, proctor support, and maintaining exam-related documentation
- Serve as a proctor for exams as needed, ensuring secure testing conditions and adherence to exam policies
- Help coordinate academic and institutional activities such as meetings, orientations, events, and informational sessions
- Manage office supplies, inventory, vendor communication, equipment servicing, and general office organization
- Provide front desk coverage and assist visitors, students, and staff with professionalism and excellent customer service
- Support onboarding processes for new faculty and staff by organizing compliance materials and documentation
- Maintain electronic filing systems, accreditation-related documentation, and program records
- Provide basic troubleshooting support for faculty, staff, and students, including assistance with computers, printers, classroom technology, and help desk-related needs; coordinate with IT when issues require escalation
- Perform a variety of general administrative duties to support academic operations and student success across the institute
- Meaningful Work: Support operations that directly impact student achievement and institutional success
- Professional Growth: Build broad experience in higher education administration with opportunities for advancement
- Positive Culture: Join a collaborative team that values excellence, reliability, and teamwork
- Impactful Environment: Contribute to an institution dedicated to transforming lives through education
Experience & Skills:
- Knowledge of standard office equipment and office management best practices
- Strong communication skills, both written and verbal
- Proficiency with Google Workspace (Docs, Sheets, Drive, Gmail)
- Excellent organizational and multitasking abilities
- Ability to work independently, manage priorities, and adapt to a fast-paced environment
- Professional appearance and demeanor
- Ability to work flexible hours, including evenings as needed
- High School Diploma required
- Associate Degree or higher preferred
At ATS Institute of Technology, we invest in our people and culture by offering:
- Comprehensive Health Coverage - Medical, dental, and vision insurance.
- PTO & Paid Holidays - To rest, recharge, and focus on what matters most.
- Retirement Savings - 401(k) with employer match.
- Professional Growth - Tuition reimbursement and opportunities for ongoing development.
- Mission-Driven Work - Join a team committed to transforming lives through education and student success