Accounts Payable Specialist

Job Summary

We are seeking a detail-oriented and proactive Accounts Payable Specialist to support our Accounts Payable Team by managing invoice processing, expense reimbursements, and financial recordkeeping. Key responsibilities include reviewing and preparing invoices and employee expense reports for payment, ensuring accuracy and compliance, assisting with external audits, and supporting tax record preparation for client companies. The ideal candidate takes ownership of their work, demonstrates strong problem-solving skills, and can work independently with minimal training in a deadline-driven environment

Key Responsibilities

· Manage accounts payable processes, including invoice and expense report processing, ensuring accuracy and timely payments.

· Establish and maintain vendor relationships while reviewing pricing, payment terms, and account coding.

· Ensure compliance with departmental procedures and financial controls.

· Analyze general ledger coding, process check requests, and review adjustments.

· Generate reports and support monthly/quarterly financial analysis.

· Assist with external audits and ad-hoc management requests.

· Ensure timely environmental and financial risk reporting.

· Respond to internal and external information requests.

· Contribute to operational efficiency and workflow improvements.

Required qualifications and skills

· Strong understanding of the full Accounts Payable cycle and its impact on the General Ledger.

· Minimum 3 years of Accounts Payable experience, including processing for multiple companies.

· Proven experience handling expense reports and adhering to deadlines.

· Excellent problem-solving, attention to detail, and time management skills.

· Strong interpersonal, teamwork, and communication skills (both verbal and written).

· Proficiency in Microsoft Office, with a strong emphasis on Excel.

Preferred qualifications, capabilities and skills

· Experience with Oracle preferred.