Business Manager

Position Objective:

The Business Manager supports successful execution of live event projects for the ProS team by managing project budgets, contracts, vendor coordination, and administrative processes. This role partners closely with Producers, Finance, and cross‑functional teams to ensure accurate financial oversight, timely payments and receivables, compliant documentation, and efficient operations on behalf of the ProS team.

Core Responsibilities:

• Culture / One ATOMIC – Every employee plays a role in shaping and sustaining our culture. How we show up and engage matters. Inputs include:
• Work at “mastering” our skills while “modelling” ATOMIC values of respect, curiosity, collaboration, resourcefulness, flexibility, and caring candor.
• Contribute to the development of a safety culture.
• “Other duties as assigned” is part of our team culture. While we have individual roles and responsibilities, one constant is help and support for each other.
• The dynamic nature of the live events industry requires flexibility to work overtime, including early mornings, evenings and weekends, as dictated by project schedules and client needs.
• Serve as Accounting Administrator on all production projects, working with the project Producer to create and administer project budgets and oversee financial closeout at the end of the project.
• Working with Producer, negotiate and execute contracts or agreements with project vendors and personnel.
• Partner with the finance team to prioritize the receivables and payables for each project ensuring communications to vendors are managed and that client payments are received timely.
• Participate in the RFP process, helping to identify the appropriate pitch based on the situation, develop overall RFP response, and partner with other teams to manage all deliverables for an RFP response.
• Administer all insurances required on behalf of each project.
• Oversee non-project travel arrangements for the ProS team.
• Assist in the maintenance of a database of production partners.

Organizational Relationships:

The Business Manager reports to General Manager, ProS, and works closely with all members of the ProS team, the Finance Department, and outside vendors based on the projects at hand.

Desired Knowledge, Skills and Abilities:

• Effectively manages multiple competing priorities in a fast‑paced environment
• Applies strong critical thinking to evaluate information and make sound decisions
• Engages confidently in client conversations with strong commercial judgment
• Strong problem‑solving skills with attention to detail and quality
• Effective communicator with strong written, verbal, organizational, and project coordination skills
• Solid financial and business acumen
• Excellent interpersonal skills, with the ability to work effectively across diverse personalities
• Proven ability to build and maintain strong business partnerships
• Proficiency in Microsoft Office Suite

Desired Credentials and Experience:

• Minimum 5 years’ experience in the live event business
• Bachelor’s degree in accounting, finance or business; or 5 years related experience.
• Maintain a valid driver’s license

Physical Requirements:

• Those necessary for general office work.

Work Environment:

• Typical office environment.
• Based in office at our Lititz, PA headquarters.
• Some travel may be required for onsite support on projects.

Pay: $85,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $85,000 - $100,000