Administrative Assistant - Processor

Job Posting: Administrative Assistant - Order Processing & Logistics

Established in 2005, Atlas International, Inc. is a dedicated leader in superior kitchen and bath products, including popular brands like ARIEL Bath (known for high-end steam showers and vanities) and Cavaliere range hoods. Our headquarters are located in Huntington Beach, CA, and we operate a distribution warehouse in Savannah, GA. We pride ourselves on blending innovative design with the latest technologies. Our mission is to provide high-quality, elegant products at accessible prices, ensuring our customers get the most enjoyment from their homes.

We are seeking a highly reliable, competent, and detail-oriented Administrative Assistant to join our Operations team in Savannah, GA. This critical role is responsible for the final stage of order fulfillment, ensuring that customer orders are accurately processed and efficiently scheduled for pickup with various shipping carriers.

We are looking for a professional who demonstrates a strong work ethic, consistent attendance, and the ability to manage complex tasks with logic and precision.

Order Processing & Accuracy:

• Print and organize daily customer orders from our internal system (WMS/ERP).
• Conduct thorough verification of order details (quantity, address, service level, product codes) to ensure 100% accuracy.
• Distribute verified orders to the warehouse/picking team in a timely manner.

Carrier & Logistics Coordination:

• Schedule and confirm pickups with various national and regional shipping carriers (e.g., FedEx, UPS, freight LTL, local couriers).
• Prepare and generate accurate shipping labels, Bills of Lading (BOLs), and necessary documentation.
• Proactively call carriers to resolve immediate issues, confirm scheduled pickups, and manage volume adjustments.
• Proactively troubleshoot and resolve shipping discrepancies or missed pickups.

Professional Communication & Data Management:

• Communicate professionally in both written and verbal business settings with internal teams and external partners.
• Maintain organized digital and physical files related to orders and shipments.
• Compile and analyze basic data using logical reasoning and fundamental math functions.
• Assist the Operations Manager with well-thought-out reporting and data entry.

• Exceptional Reliability and Dependability: Proven track record of consistent, punctual attendance is non-negotiable.
• Proactive Communicator: Must be unafraid to pick up the phone to resolve issues with carriers, demonstrate confidence, and maintain a professional demeanor.
• Competence and Logic: Must be able to understand instructions, form complete, professional sentences, and apply sound reasoning to solve problems.
• Learner Mindset: Willingness to learn new systems, processes, and logistics concepts, and the willingness to ask for help when necessary.
• Organizational & Prioritization Skills: Ability to efficiently organize workflows and prioritize tasks based on deadlines and urgency.
• Technical Proficiency: High proficiency in Microsoft Office Suite, specifically Excel, with a strong understanding of basic mathematical functions.
• Teamwork: Experience working effectively in group settings, whether online or in-person.

• Previous experience in a high-volume administrative, logistics, or operations support role.
• Familiarity with Warehouse Management Systems (WMS) or comparable ERP software.
  

• Competitive pay and benefits package.
• Paid time off and holiday schedule.
• Opportunities for professional growth within a leading company in the home goods industry.
• A stable, supportive, and success-driven work environment.
  

Please submit your resume and a brief cover letter outlining your experience in order processing and demonstrating your commitment to reliability and punctuality to this job posting.