Surgical Scheduler, Full Time, Days, AMG Vascular - Freehold and Old Bridge

Job Description

Responsible for providing pre-surgical documentation for physicians and instructions for patients. Schedules surgeries and other ancillary tests as directed by Physician or Practice Manager by appropriately placing on calendar and scheduling in EPIC Optime in a timely manner.

Monday – Friday- 830am-5pm - Freehold and Old Bridge, with training in Morristown

Principal Accountabilities

• Coordinate and schedule vascular surgical procedures in accordance with physician availability, urgency, and facility resources.
• Acts as liaison between the patient and physician regarding the vascular surgery.
• Interfaces with appropriate vendor staff to ensure all necessary equipment will be available on site for hospital-based procedures.
• Serve as the primary liaison between patients, surgeons, operating rooms, anesthesia teams, and hospital departments to ensure seamless scheduling and communication.
• Obtain and verify all required patient information, including demographics, insurance authorization, referrals, and pre-certifications prior to scheduling procedures.
• Ensure all pre-operative requirements are completed, including lab work, imaging, medical clearances, and patient instructions.
• Communicate surgical dates, preparation instructions, and arrival times clearly to patients and caregivers.
• Maintain accurate and up-to-date scheduling records in the electronic medical record (EMR) system.
• Monitor and adjust surgical schedules to accommodate urgent or emergent cases, cancellations, or changes in provider availability.
• Coordinate with operating room staff to optimize block time utilization and minimize scheduling conflicts.
• Verify insurance coverage and obtain prior authorizations in compliance with payer requirements.
• Ensure compliance with HIPAA and all organizational policies related to patient confidentiality and data security.
• Assist in resolving scheduling issues, patient concerns, and administrative barriers in a timely and professional manner.
• Track and report scheduling metrics, including case volumes, cancellations, and delays, as needed.
• Support billing and coding processes by ensuring accurate procedure and diagnosis information is documented.
• Collaborate with clinical staff to improve workflow efficiency and patient experience within the vascular surgery department.
• Performs other related duties as assigned.
  
  
  

Required

QUALIFICATIONS

• High School Diploma
  
  
  

Preferred

• 1 to 3 years of prior surgical scheduling experience.
• Experience obtaining pre-authorizations with insurance companies.
• Demonstrated knowledge of medical terminology, surgical procedures, and anatomy.
• Strong organizational, communication, and problem-solving skills.
• Experience with insurance verification and prior authorizations.
• Prior EMR Experience
  
  
  

About Us

Atlantic Medical Group is a physician-led and physician-governed organization that delivers the highest quality health care, at the right place, the right price, and the right time.We are a multispecialty physician group with more than 1,000 doctors, nurse practitioners and physician assistants at over 300 locations throughout northern and central New Jersey and northeast Pennsylvania. Our mission is to deliver exceptional care recognizing the unique needs of all those we serve. Our vision is to achieve the best outcomes with our patients at the center of the physician-led team, driven by service, innovation and continuous learning.

Our integrated network offers seamless access to Atlantic Health System’s entire health care continuum and our nationally and regionally ranked hospitals. In collaboration with Atlantic Health System, several of our practices offer urgent care and walk-in services.

In addition to primary care physicians, the team includes specialists that care for patients in all aspects of their health from pediatrics to geriatrics and everything in between. We make health decisions easier for patients with enhanced access to referrals.

Team Member Benefits

Atlantic Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:

• Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
• Life & AD&D Insurance.
• Short-Term and Long-Term Disability (with options to supplement)
• 403(b) Retirement Plan: Employer match, additional non-elective contribution
• PTO & Paid Sick Leave
• Tuition Assistance, Advancement & Academic Advising
• Parental, Adoption, Surrogacy Leave
• Backup and On-Site Childcare
• Well-Being Rewards
• Employee Assistance Program (EAP)
• Fertility Benefits, Healthy Pregnancy Program
• Flexible Spending & Commuter Accounts
• Pet, Home & Auto, Identity Theft and Legal Insurance
  
  
  

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Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.

EEO STATEMENT

Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.