Project Support Coordinator

Role Summary

The Project Coordinator plays a key support role for project managers by handling the day-to-day operational and administrative functions of projects. This position helps ensure initiatives stay on track, within budget, and aligned to defined goals, while serving as a central point of contact between internal teams, clients, and external partners.

Primary Responsibilities

Project Organization & Execution

• Support the creation and maintenance of project plans, timelines, budgets, scopes, and deliverables.
• Assist in assigning and tracking resources including staff, tools, and materials to ensure project needs are met.

Operational & Administrative Support

• Manage project-related administrative activities such as processing invoices, tracking expenses, maintaining budgets, handling purchase orders, and updating spreadsheets.
• Maintain organized and up-to-date project documentation, ensuring accuracy, accessibility, and proper version control.

Communication & Coordination

• Coordinate project meetings by scheduling sessions, preparing agendas and materials, and documenting meeting outcomes.
• Act as a communication hub between project teams, leadership, clients, vendors, and stakeholders, sharing updates and ensuring consistent alignment.

Tracking & Reporting

• Monitor progress against timelines, milestones, and deliverables to confirm deadlines are met.
• Identify potential risks, issues, or delays and escalate concerns when necessary.
• Prepare regular project status reports and provide insights to project managers and stakeholders.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Project Management, or a related discipline
• 2–3 years of experience in project coordination, project support, or a similar administrative role
• Proven ability to manage multiple priorities simultaneously and work effectively in deadline-driven environments

Skills & Capabilities

• Organization: Strong ability to manage competing tasks, schedules, documents, and logistical details
• Communication: Clear and professional written, verbal, and presentation skills for working with varied audiences
• Technology: Proficiency with Microsoft Office tools (Excel, Word, Outlook) and exposure to project management platforms such as MS Project or Smartsheet
• Detail-Oriented: High level of accuracy when working with documentation, financial tracking, and reporting
• Analytical & Proactive: Able to anticipate challenges, identify issues early, and recommend solutions