What are the responsibilities and job description for the Administrative Assistant position at Athletes Unlimited?
Named one of Sports Business Journal's Best Places to Work in Sports (2024/2025), Front Office Sports' Most Impactful Sports Organizations (2024), and Fast Company’s Most Innovative Companies (2023), Athletes Unlimited owns and operates professional women’s softball, volleyball, and basketball leagues featuring world-class competition and fan experience. Athletes Unlimited stands out as an organization driven by the athletes that play in the leagues, with athlete representation on the company’s board of directors, each league led by a Player Executive Committee, and players sharing in long-term profits of the company, all while being proactive in shaping policies supporting the women that play in the league. Athletes Unlimited is the first professional sports league to be organized as a Public Benefit Corporation. For more information, visit AUProSports.com.
We provide our team of enthusiastic, collaborative innovators a next-generation workplace with unlimited PTO, competitive health insurance, professional development opportunities, and more so that we can build the future of professional sports. Are you Unlimited?
Athletes Unlimited is looking for an Administrative Assistant to support the CEO. This position is full time, based in our midtown Manhattan office at least 4 days a week, will work closely with team members across the organization, and reports to the CEO.
RESPONSIBILITIESExecutive Support
As a company, we share a vision to change the world for the better and believe in the power of sports to tear down barriers. We will Be Unlimited in our pursuit to intentionally create an environment where every individual can be their authentic self.
Research shows that women, trans, non-binary folks, and BIPOC are less likely to apply for a job unless they believe they meet every single one of the qualifications. We strongly encourage you to apply even if your background is non-traditional or you might not meet every one of the qualifications described.
Athletes Unlimited is an Equal Opportunity Employer and does not discriminate in its hiring process based on race, religion, national origin, age, marital status, sexual orientation, gender expression, pregnancy status, parental status, or other applicable legally protected characteristics.
We provide our team of enthusiastic, collaborative innovators a next-generation workplace with unlimited PTO, competitive health insurance, professional development opportunities, and more so that we can build the future of professional sports. Are you Unlimited?
Athletes Unlimited is looking for an Administrative Assistant to support the CEO. This position is full time, based in our midtown Manhattan office at least 4 days a week, will work closely with team members across the organization, and reports to the CEO.
RESPONSIBILITIESExecutive Support
- Assist in organizing meetings and events, both external and internal, organizing, documents, meeting preparation materials, taking meeting notes, and ensuring follow-ups as assigned
- Manage the calendar of the CEO, including booking and rescheduling meetings as needed
- Organize and track expenses and reimbursements
- Build high-quality visual and written presentation materials (PowerPoint, Google Slides, Canva, basic video editing)
- Support other cross collaborative projects (ex. corporate gifting) as needed
- Represent Athletes Unlimited for in-person meetings as a knowledgeable and welcoming first point of contact
- Coordinate with building management to ensure office runs smoothly, including receiving packages/mail and obtaining visitor passes
- Plan and execute the logistics related to events and offsites: board meetings, and partner/client entertainment (e.g. scheduling, basic A/V, catering/food, presentation materials)
- Assist in the management of company event invitations and RSVPs
- Arrange travel and accommodations for CEO to ensure attendance at events is seamless and well organized
- 3-5 years of prior work experience
- Excellent written and verbal communication skills
- Effective time management, organizational, and problem-solving skills
- Effective use of digital tools and resources (not limited to project management software and tools)
- Comfort with numbers, expense tracking, budgeting (Google Sheets or Excel)
- Personable and solution-driven, with a strong eye for aesthetics (event planning) and ease working with colleagues, partners, and clients
- Ability to work on-site at our office in midtown New York 4 days per week (except when traveling for work)
- Willingness to travel to league locations flexibly as needed (approx. 1-2 times per season)
- Willingness to work flexible hours, including evenings and weekends when needed
- Legal authorization to work in the United States
- Competitive health, dental, and vision insurance plans
- 401(k) plan with generous company match
- Paid parental leave
- Wellness and Development benefit
- Caregiving benefit
- Unlimited paid time off alongside company holidays
As a company, we share a vision to change the world for the better and believe in the power of sports to tear down barriers. We will Be Unlimited in our pursuit to intentionally create an environment where every individual can be their authentic self.
Research shows that women, trans, non-binary folks, and BIPOC are less likely to apply for a job unless they believe they meet every single one of the qualifications. We strongly encourage you to apply even if your background is non-traditional or you might not meet every one of the qualifications described.
Athletes Unlimited is an Equal Opportunity Employer and does not discriminate in its hiring process based on race, religion, national origin, age, marital status, sexual orientation, gender expression, pregnancy status, parental status, or other applicable legally protected characteristics.
Salary : $56,000 - $65,000