What are the responsibilities and job description for the Legal Assistant position at ATC?
Job Duties:
- Assist the Legal Counsel in Department litigation.
- Conduct research on legal issues.
- Prepare affidavits.
- Respond to discovery requests.
- Act as a liaison with the Attorney General’s Office as it pertains to ongoing Department litigations.
- Prepare legal documents.
- Research and analyze law sources including statutes, recorded judicial decisions, legal articles, treaties, constitutions and legal codes.
- Prepare legal documents, including briefs, pleadings, appeals and contracts for review and approval by the Legal Counsel.
- Investigate facts and law of case to determine causes of action and to prepare supporting documentation accordingly.
- Prepare affidavits of documents.
- Coordinate assembly of documentation required as the result of subpoenas and discovery requests.
- Act as law librarian, keep and monitor legal volumes and ensure legal volumes are up to date.
- Act as liaison between the Department and Attorney General’s Office in Department litigations.
- Ensure proper indexing and filing of original legal documents.
- Review Indiana Code and Indiana Administrative Code to make proposals regarding potential language changes.
- Answer phones for Legal Office personnel.
- Compile and prepare answers to requests for Production, Admission and Interrogatories.
- Draft and prepare legal notices, subpoenas, witness lists and other documents as required for the Indiana State Police Board.
- Draft and prepare litigation list for the Indiana State Police Board.
- Process and assign incoming Public Records Requests.
- Process incoming expungement orders
- Process attendance records for personnel assigned to the Legal Office.
- Compile and record training hours for personnel assigned to the Legal Office.
- Register/schedule staff attorneys for Continuing Legal Education.
- Serve as a liaison to the legislature as required.
- Serve on interview committees as required.
- Perform other duties as required.
Job Qualifications:
- Must be a high school graduate or possess and equivalent GED.
- Must possess ONE of the following:
- Bachelor's degree with a minimum of twelve (12) hours in law or paralegal studies; OR
- Bachelor's degree AND a Paralegal certificate; OR
- Bachelor's degree PLUS two (2) years of full time Paralegal experience; OR
- Associate's degree in paralegal studies (with certification) AND two (2) years full time legal experience; OR
- Certification in paralegal studies PLUS two (2) years full time paralegal experience; OR
- Paralegal Advanced Competency Exam (PACE) (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
- Paralegal CORE Competency Exam (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
- Certified Legal Assistant/Certified Paralegal (CLA/CP) certification (as offered by the National Association of Legal Assistants), and be in good standing.
- Basic understanding of the Legal Research sites LexisNexis and Westlaw preferred.
- Proficient in utilizing Microsoft Office, including Word, Excel, Outlook and Publisher.
- Must be able to conceptualize and develop programs and procedures.
- Ability to maintain confidentiality.
- Ability to communicate effectively, both verbally and in writing.
- Must be able to proofread documents accurately.
- Must have strong problem-solving skills.
- Must be able to organize, access, input, file and retrieve information utilizing computer.
- Must be able to work with minimal supervision, prioritize work and meet deadlines.