Office Clerk

ATA Services, Inc. is currently seeking to hire a part-time Office Clerk to work on a long-term temporary assignment.

Position Summary
 The Temporary Remote Office Clerk will provide administrative, clerical, and travel‑coordination support to ensure efficient daily operations for the bureau. The position requires strong organizational skills, attention to detail, clear communication, and the ability to manage tasks independently in a remote work environment.

Key Responsibilities

1. Travel Coordination Support
   • Obtain and compare travel quotes from approved vendors (airfare, lodging, ground transportation).
   • Communicate with staff, vendors, and administrative offices to gather required information and resolve travel‑related questions.
   • Prepare, compile, and submit all required travel documentation, including itineraries, justification forms, pre‑approval requests, and supporting records.
   • Track travel requests to ensure compliance with agency policies and timely completion of approvals.
2. General Administrative & Office Clerk Duties
   • Maintain organized electronic filing systems and ensure documents are stored according to departmental and state record‑keeping standards.
   • Draft, proofread, and format routine correspondence, forms, and internal documents.
   • Assist with scheduling meetings, coordinating virtual logistics, and distributing meeting materials.
   • Assist with venue and fleet reservation and tracking as needed.
   • Perform data entry, data verification, and basic quality checks to support program reporting needs.
   • Respond to routine inquiries from staff and external partners, routing questions to appropriate personnel when necessary.
   • Support procurement tasks such as obtaining quotes, preparing purchase requests, or tracking orders, as assigned.
   • Provide general clerical support to bureau leadership and program teams.

Deliverables

• Accurate and timely processing of travel documentation.
• Well maintained and organized digital records.
• Completed administrative tasks aligned with bureau priorities and deadlines.
• Clear, professional communication with staff and external partners.

Qualifications

• Experience in administrative, clerical, or office support roles.
• Willingness to provide high-quality customer service.
• Strong written and verbal communication skills.
• Proficiency with common office software (e.g., email, MS Office Word and Excel, Adobe Acrobat).
• Ability to manage multiple tasks, meet deadlines, and work independently in a remote environment.

ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ATA Services, Inc., expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.