Project Administrator

Location: On‑site, Monday–Friday

Employment Type: Full‑time

Client: Aston Carter Partner Company

Overview

Our client is seeking a detail‑oriented Project Administrator to support project managers, field superintendents, and vendor partners across multiple construction projects. This role is central to maintaining accurate project documentation, coordinating submittals, managing billing and pay applications, and ensuring smooth communication across teams. The ideal candidate thrives in a fast‑paced environment, is highly organized, and enjoys supporting complex project workflows from start to finish.

Key Responsibilities

• Collaborate with Project Managers, Field Superintendents, and vendor partners to support multiple projects and schedules
• Review project scope for newly awarded work and participate in handoff meetings
• Respond to vendor inquiries with professionalism and strong communication
• Understand client requirements for revision control, close‑out documentation, change order processes, and progress reporting
• Prepare and track Sub‑Contracts, Purchase Orders, Change Orders, Monthly Applications, and Time & Material invoicing
• Coordinate and compile close‑out documents, including warranty letters and product information
• Resolve billing discrepancies in partnership with the Project Manager
• Participate in project management meetings as needed
• Manage submittal processes and documentation
• Support Field Superintendents with project‑specific needs such as scheduling or compliance requirements
  
  

Required Skills & Experience

• Proficiency in project administration, job costing, purchase orders, change orders, time and billing, invoicing, and project coordination
• Basic accounting knowledge related to project financials
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Excellent organizational skills with the ability to prioritize and manage multiple projects
• Ability to work effectively under pressure and handle competing deadlines
• Strong verbal and written communication skills
• Detail‑oriented, proactive, and self‑motivated
  
  

Preferred Qualifications

• Experience in the construction industry
• Familiarity with systems such as Vista Viewpoint, Dropbox, Bluebeam, Aconex, Procore, or other construction information‑exchange platforms
• Resourceful, adaptable, and able to problem‑solve in a dynamic environment
• Professional demeanor and strong customer‑service mindset
  
  

Work Environment

This position is 100% on‑site, working in a professional office environment within a large, established organization of over 500 employees. The company offers significant growth potential, long‑tenured staff, and 100% employer‑paid benefits, contributing to a supportive and stable workplace culture.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, MO.

Pay And Benefits

The pay range for this position is $24.00 - $29.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Kansas City,MO.

Application Deadline

This position is anticipated to close on May 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.