Operations Coordinator

Aston Carter is Hiring an Operations Support Coordinator! (part time)

Job Description

The primary responsibility of the Operations Support Coordinator is to assist the Demand Planning department with the execution of fleet acquisition, registration, and insurance, as well as marina lease database management for both existing and new locations. This role involves organizing and tracking the acquired fleet from manufacturers and ensuring all compliance requirements are met, including boat registration and insurance enrollment.

Responsibilities

• Support compliance activities such as boat registration and renewals, insurance enrollment, and local and state registration activities.
• Ensure accurate and timely filing of forms related to compliance activities.
• Track order status of new boat orders, including production and logistic dates.
• Effectively communicate the status of boat registration and titles.
• Assist with updates of information in the fleet management system (Fleetio) as needed.
• Organize the lease repository and data for ongoing financial analysis purposes.
• Manage the workflow process to handle existing, new, and acquired location leases. Collaborate with stakeholders such as legal, operations, finance, fleet, and territory directors.
• Establish and maintain a comprehensive calendar to stay ahead of renewal requirements and timing.
• Acquire necessary signatures and provide signed copies to Lessor, Legal, and Accounts Payable.
• Manage the Certificate of Insurance process (COI) for each location.
  
  

Essential Skills

• Administrative support
• Proficiency in Microsoft Office, including Excel and Outlook
• Effective communication and organizational skills
• Ability to work unsupervised
• Strong attention to detail
• Computer literacy
• Ability to multi-task and organize large amounts of data
• Demonstrated interpersonal skills
• Strong reading comprehension
• Work under minimal supervision
  
  

Additional Skills & Qualifications

• College degree preferred or commensurate experience
• Familiarity with boats and boating is a plus
• Experience with data entry and clerical tasks
• Proficiency in PC-based software including Adobe Acrobat Pro, PowerPoint, and Word
• Well-organized, self-motivated, assertive, and tenacious
• Willingness to accept new responsibilities and grow within the role
  
  

Work Environment

The role is based in Venice, offering an opportunity to work in a fun industry. The contract may extend or become permanent.

Job Type & Location

This is a Contract position based out of Venice, FL.

Pay And Benefits

The pay range for this position is $18.66 - $19.31/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Venice,FL. Application Deadline This position is anticipated to close on Mar 3, 2026.
  
  

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.