Office Coordinator

Job Title: Office Coordinator

Job Description

The Office Coordinator manages all administrative and communication functions for a small manufacturing facility. This role serves as the central point of coordination between plant operations and corporate headquarters, ensuring smooth office operations, accurate documentation, and clear, timely communication across locations. The Office Coordinator supports production, shipping and receiving, inventory tracking, and corporate reporting while maintaining an organized and efficient office environment.

Responsibilities

• Manage and maintain production paperwork, job files, and work orders to support daily plant operations.
• Process and track all shipping and receiving documentation, including bills of lading, packing slips, and invoices.
• Ensure all records and documentation remain accurate, organized, and audit-ready at all times.
• Support inventory tracking through accurate data entry and documentation as needed.
• Serve as the primary point of contact for visitors, incoming calls, and general inquiries at the facility.
• Coordinate internal communications across plant staff to keep teams informed and aligned.
• Manage office supplies, including monitoring stock levels, placing orders, and coordinating with vendors.
• Act as the main liaison between the manufacturing facility and corporate headquarters.
• Coordinate reporting, documentation, and information flow to corporate offices in a timely and accurate manner.
• Support corporate requests for data, compliance information, and operational reporting.
• Prepare production, administrative, and operational reports as requested by plant or corporate leadership.
• Assist with timekeeping and basic payroll support, ensuring accurate capture of hours worked.
• Support invoice processing and related administrative tasks.
• Maintain organized filing systems, both physical and digital, to ensure easy retrieval of information.
• Handle general administrative support tasks such as data entry, clerical duties, and administrative assistance.
• Assist with basic accounts receivable and accounts payable tasks, including invoice tracking and documentation.
• Use email and communication tools to distribute information and respond to inquiries promptly.
• Collaborate with various departments to manage multiple priorities and ensure deadlines are met.
  
  

Essential Skills

• 2–4 years of administrative or office coordination experience.
• Experience working in a manufacturing or industrial environment (preferred).
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• High attention to detail and accuracy in documentation and data entry.
• Proficiency with Microsoft Excel and the Microsoft Office Suite.
• Proficiency using email and communication tools for internal and external correspondence.
• Experience with ERP systems, with Microsoft Dynamics experience preferred.
• Familiarity with invoicing, accounts receivable, and accounts payable processes.
• Experience performing general administrative support, clerical work, and filing.
• Strong written and verbal communication skills, especially for coordinating with corporate headquarters.
• Ability to work independently in a small-site environment while supporting multiple departments.
  
  

Additional Skills & Qualifications

• Experience in a small manufacturing facility or similar operational environment.
• Comfort working in a production-focused setting and supporting plant operations.
• Demonstrated ability to maintain organized physical and digital filing systems.
• Proven capability to manage vendor interactions and office supply procurement.
• Ability to prioritize and handle multiple requests from both plant staff and corporate contacts.
• Strong interpersonal skills and a professional, service-oriented approach when interacting with visitors and callers.
  
  

Work Environment

This role is based 100% on-site at a manufacturing facility and follows a Monday through Friday schedule from 7:00 a.m. to 4:00 p.m., with flexibility to start earlier when business needs require. The Office Coordinator works in an office setting within a production environment, interacting regularly with plant staff and corporate contacts. The position relies heavily on standard office technologies, including computers, Microsoft Office Suite, email and communication tools, and an ERP system such as Microsoft Dynamics. The work involves frequent handling of physical documents as well as use of digital systems for data entry, reporting, and filing. The environment is fast-paced and requires comfort working independently while supporting multiple departments in a manufacturing setting.

Job Type & Location

This is a Permanent position based out of Lawrenceburg, TN.

Pay And Benefits

The pay range for this position is $19.00 - $23.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Lawrenceburg,TN.

Application Deadline

This position is anticipated to close on May 6, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.