What are the responsibilities and job description for the Human Resources Assistant position at Aston Carter?
We're currently hiring for a Human Resources Assistant for a client of ours in Jacksonville, FL!
Job Description
The Human Resources Assistant supports a busy HR department by organizing, filing, and securing employee records to prepare for upcoming HR audits. This role focuses on scanning documents, maintaining accurate and compliant personnel files, and ensuring proper handling of sensitive and confidential employee information. The position plays a key part in maintaining HR data integrity and supporting overall administrative efficiency in a growing organization.
Responsibilities
Job Type & Location
This is a Contract to Hire position based out of Jacksonville, FL.
Pay And Benefits
The pay range for this position is $22.00 - $24.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
This is a fully onsite position in Jacksonville,FL.
Application Deadline
This position is anticipated to close on Jul 3, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Job Description
The Human Resources Assistant supports a busy HR department by organizing, filing, and securing employee records to prepare for upcoming HR audits. This role focuses on scanning documents, maintaining accurate and compliant personnel files, and ensuring proper handling of sensitive and confidential employee information. The position plays a key part in maintaining HR data integrity and supporting overall administrative efficiency in a growing organization.
Responsibilities
- Scan, upload, and digitally organize employee documents into the appropriate HR files and systems.
- Prepare and organize HR files and documentation to support upcoming HR audits.
- Maintain accurate, complete, and up-to-date employee records in both physical and electronic formats.
- File, copy, and coordinate documents to ensure all HR records are easy to locate and properly categorized.
- Handle confidential HR files and sensitive employee information with discretion and in accordance with company policies.
- Use Microsoft Excel to enter, update, and track HR-related data with a high level of accuracy.
- Use Microsoft Outlook to manage email communication, including high level email correspondence related to HR records and requests.
- Provide general administrative and clerical support to the HR and payroll teams, including data entry and document management.
- Support HR staff with ad hoc administrative tasks related to human resources and payroll as needed.
- Ensure all HR records are securely stored and properly maintained to support compliance and audit readiness.
Job Type & Location
This is a Contract to Hire position based out of Jacksonville, FL.
Pay And Benefits
The pay range for this position is $22.00 - $24.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
This is a fully onsite position in Jacksonville,FL.
Application Deadline
This position is anticipated to close on Jul 3, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Salary : $22 - $24