Front Desk Receptionist / Admin

Job Title: Workplace Experience Coordinator

Job Description

As a Workplace Experience Coordinator, you will play a critical role in delivering a world-class customer service experience to employees and guests of a designated building. This position is part of the Office Soft Services family, focusing on providing exceptional service to all individuals entering the facility.

Responsibilities

• Act as the first point of contact for everyone entering the facility, greeting them with a friendly and welcoming demeanor.
• Issue visitor and parking passes while adhering to security protocols.
• Answer the telephone in a professional manner and create presentations, addressing various-sized groups as needed.
• Arrange and confirm recreational dining and business activities on behalf of the requestor.
• Manage janitorial or maintenance work orders as required, coordinating and executing workplace services including mail, office supply services, and onboarding.
• Address inquiries or complaints from employees, guests, and co-workers, providing solutions in a customer service-driven manner.
• Organize and manage on-site events, including securing event space, setting up and tearing down rooms, and delivering supplies.
• Follow property-specific security and emergency procedures, notifying appropriate parties to ensure the safety of all individuals in the building.
• Coordinate with vendors supplying services or goods to the workplace.
• Explain detailed or complicated information within the team and follow specific directions given by the manager.
• Execute tasks through clearly defined duties and methods, using existing procedures to solve straightforward problems.
• Assist with resetting chairs, wiping surfaces, and general office upkeep.
  
  

Essential Skills

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Effective communication skills for exchanging straightforward information.
• Working knowledge of Microsoft Office products including Word, Excel, and Outlook.
• Strong organizational skills with an inquisitive mindset.
  
  

Additional Skills & Qualifications

• Experience in facility management, front desk administration, or event planning.
  
  

Work Environment

The position requires working in-person at a facility located in San Francisco. The working hours are from 7:30 AM to 4:30 PM with a 1-hour lunch break. The assignment duration is initially set for 1 month, with the possibility of extension. The role involves maintaining the cleanliness and functionality of the office, supporting daily floor operations, and providing general assistance.

Job Type & Location

This is a Contract position based out of San Francisco, CA.

Pay And Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in San Francisco,CA. Application Deadline This position is anticipated to close on Mar 26, 2026.
  
  

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.