Front Desk Administrative Assistant

Job Title: Front Desk Administrative Assistant

Job Description

The Front Desk Administrative Assistant serves as the first point of contact for the office and plays a central, high-visibility role in keeping daily operations running smoothly. This position combines front desk reception, office coordination, and general administrative support, while partnering closely with internal teams, vendors, and subcontractors. The role offers hands-on exposure across operations, administration, and projects, providing a strong foundation for a long-term career in administrative or operational support within a structured, process-driven environment.

Responsibilities

• Serve as the front desk and primary point of contact for the office by greeting visitors, answering phones, and providing a professional and welcoming presence.
• Manage incoming and outgoing mail, packages, and office communications to ensure timely and accurate distribution.
• Maintain overall office organization, including conference rooms, kitchen, and common areas, to keep the workspace clean, orderly, and presentable.
• Manage conference room scheduling and calendars, ensuring meetings are properly booked and rooms are prepared as needed.
• Order and track office supplies, coordinate inventory, and manage vendor needs to ensure the office remains fully stocked and operational.
• Provide general administrative support such as data entry, maintaining lists and databases, and uploading contracts and other documents.
• Coordinate meetings, travel arrangements, and internal events or projects, ensuring logistics are well organized and deadlines are met.
• Partner with internal staff, vendors, and subcontractors to support day-to-day operations and facilitate smooth communication.
• Help manage training coordination and ensure alignment with company procedures and established processes.
• Support special projects while adhering to timelines and budget requirements.
• Respond to frequent interruptions and shifting priorities while maintaining organization, accuracy, and a calm, professional demeanor.
• Uphold a high level of confidentiality and professionalism in all interactions and handling of information.
  
  

Essential Skills

• At least 2 years of experience as an administrative assistant or office coordinator.
• Strong proficiency with Microsoft Office Suite, including Excel, Outlook, Teams, and related applications.
• Comfort and familiarity with general office equipment such as copiers, scanners, and phone systems.
• High attention to detail and strong organizational skills to manage multiple tasks and priorities effectively.
• Ability to multitask in a fast-paced environment with frequent interruptions while maintaining accuracy and composure.
• Strong verbal and written communication skills and a professional front desk presence.
• Ability to work independently, take ownership of tasks, and adapt to changing needs.
• Strong problem-solving skills and the ability to stay calm under pressure.
• High level of confidentiality and professionalism in handling sensitive information.
  
  

Additional Skills & Qualifications

• Experience with Adobe or Bluebeam.
• Experience using multi-line phone systems.
• Event planning or internal coordination experience, such as organizing meetings, trainings, or office events.
• Experience supporting teams across multiple departments or functions.
• Demonstrated ability to anticipate needs and proactively keep an office running smoothly.
• Track record of building strong working relationships with internal teams and external partners.
  
  

Work Environment

This is a fully on-site role in a professional, team-oriented office located in Denver, with no remote flexibility. The environment is fast-paced with frequent interruptions and requires consistent multitasking and prioritization. You will work closely with internal teams and external partners in a collaborative setting that values clear processes, defined responsibilities, and strong communication. The office operates in a structured environment with established procedures, offering exposure to a variety of large, impactful projects and opportunities for career growth through hands-on experience and internal training. Professional attire and demeanor are expected, particularly given the front desk visibility and frequent interaction with visitors and callers.

Job Type & Location

This is a Contract to Hire position based out of Denver, CO.

Pay And Benefits

The pay range for this position is $22.00 - $26.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Denver,CO.

Application Deadline

This position is anticipated to close on Jul 3, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.