What are the responsibilities and job description for the Executive Assistant position at Aston Carter?
Job Title: Executive AssistantJob Description
The Executive Assistant provides high-level administrative support to leadership by managing complex calendars, coordinating travel, handling purchase orders and expense reports, and supporting office operations. This role also plays a key part in internal communications and site events, helping ensure smooth day-to-day operations and effective engagement across the Akron location.
Responsibilities
This is an in-office role based in the Fairlawn/Akron area, providing on-site support to leadership and the local office. The work environment is professional and collaborative, with a focus on efficient office operations, internal communications, and event coordination. You will regularly use Microsoft Office tools such as Outlook, Excel, and PowerPoint, and work closely with leadership and colleagues to support day-to-day activities and special projects. The position is an immediate need, with two individuals sharing administrative responsibilities and the potential for long-term employment based on performance and business requirements.
Job Type & Location
This is a Contract to Hire position based out of Akron, OH.
Pay and Benefits
The pay range for this position is $30.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Akron,OH.
Application Deadline
This position is anticipated to close on Aug 27, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
The Executive Assistant provides high-level administrative support to leadership by managing complex calendars, coordinating travel, handling purchase orders and expense reports, and supporting office operations. This role also plays a key part in internal communications and site events, helping ensure smooth day-to-day operations and effective engagement across the Akron location.
Responsibilities
- Manage and maintain executive calendars, including scheduling meetings, coordinating appointments, and resolving conflicts.
- Coordinate executive travel arrangements, including transportation, lodging, and itineraries.
- Process and manage purchase orders, ensuring accuracy, proper documentation, and timely submission.
- Prepare and submit executive expense reports in accordance with company policies and procedures.
- Maintain and distribute company newsletters to support internal communication and employee engagement.
- Organize and coordinate Akron site events and activities, including logistics, materials, and communication with participants.
- Prepare Town Hall presentations and supporting presentation materials, particularly using Microsoft PowerPoint.
- Provide general office management support for the Akron location, including administrative tasks and day-to-day office operations.
- Assist with additional administrative projects and business initiatives as needed, adapting to changing priorities and deadlines.
- Support leadership teams with executive-level assistance, ensuring efficient operations and proactive problem-solving.
- Previous experience in an Administrative Assistant, Executive Assistant, Office Manager, or similar support role.
- Demonstrated experience providing administrative support to leadership teams and managing complex calendars.
- Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Proficiency in Microsoft Office Suite, especially PowerPoint, Outlook, and Excel.
- Strong written and verbal communication skills, with the ability to prepare clear, professional documents and correspondence.
- Ability to handle confidential information with professionalism and discretion.
- Self-starter mindset with strong attention to detail and follow-through on tasks and commitments.
- Experience supporting executives or leadership teams in a corporate or office environment.
- Comfort working in a fast-paced setting with changing priorities and deadlines.
- Collaborative approach to sharing administrative responsibilities with other team members.
- Interest in long-term employment and growth opportunities based on performance and business needs.
This is an in-office role based in the Fairlawn/Akron area, providing on-site support to leadership and the local office. The work environment is professional and collaborative, with a focus on efficient office operations, internal communications, and event coordination. You will regularly use Microsoft Office tools such as Outlook, Excel, and PowerPoint, and work closely with leadership and colleagues to support day-to-day activities and special projects. The position is an immediate need, with two individuals sharing administrative responsibilities and the potential for long-term employment based on performance and business requirements.
Job Type & Location
This is a Contract to Hire position based out of Akron, OH.
Pay and Benefits
The pay range for this position is $30.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Akron,OH.
Application Deadline
This position is anticipated to close on Aug 27, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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