Collections Specialist

Job Title: Collections Specialist

Job Description

The Collections Specialist manages an assigned portfolio of accounts receivable, focusing on past-due balances and escalated accounts that require advanced collection efforts. This role involves high-volume outbound calls and emails to customers, resolution of financial discrepancies, and close collaboration with internal stakeholders to drive timely payments while maintaining positive customer relationships and safeguarding sensitive information.

Responsibilities

• Manage the accounts receivable aging report for assigned locations and subsidiaries, including escalated accounts and invoices that require a higher level of collection effort.
• Conduct direct collection activities through 30–35 outbound calls per day and follow-up emails to customers to resolve past-due balances.
• Prepare collection letters and request attorney involvement when appropriate, and recommend accounts for third-party collection and/or write-off when necessary.
• Communicate regularly with the Collections Manager regarding the status of past-due accounts and situations where additional leverage or support is needed to achieve collection goals.
• Monitor and resolve financial discrepancies on customer accounts, ensuring balances and records are accurate and up to date.
• Maintain detailed notes and documentation on all accounts to accurately reflect collection efforts, customer responses, and next steps.
• Work returned statements as needed to collect outstanding debt, obtain updated customer contact information, and update ERP systems with current data.
• Ensure the security and privacy of customer information and files in all collection activities and record-keeping.
• Utilize ERP and Microsoft Office tools, including Excel, to track, analyze, and report on collection activities and account status.
• Apply a basic understanding of statistics and data analysis to review trends and support informed collection decisions.
• Follow applicable state and federal collection laws, including the Fair Debt Collection Practices Act and the Fair Credit Reporting Act, in all interactions and processes.
• Collaborate with team members while also working independently to meet collection targets in a fast-paced environment.
• Perform other related duties as assigned to support the overall effectiveness of the collections function.
  
  

Essential Skills

• At least two years of experience in collection and credit work.
• Proven ability to handle a call volume of approximately 30–35 collection calls per day.
• Strong collections and customer service skills with a professional and persuasive communication style.
• Experience managing aging reports and collections workflows.
• Proficiency in Microsoft Excel and the broader Microsoft Office Suite or related software.
• Hands-on experience working with ERP systems for account management and data updates.
• Excellent verbal and written communication skills, including clear documentation of account notes and correspondence.
• Ability to work effectively both independently and as part of a team in a fast-paced environment.
• Proficient typing skills sufficient to keep up with call volume and documentation requirements.
• Basic understanding of statistics and data analysis to interpret account and collection data.
• Basic understanding of applicable state and federal collection laws, including the Fair Debt Collection Practices Act and the Fair Credit Reporting Act.
• High school diploma or equivalent.
  
  

Additional Skills & Qualifications

• Associate or bachelor’s degree preferred, but not required.
• Demonstrated ability to manage multiple accounts and priorities while maintaining attention to detail.
• Comfort working with data in spreadsheets and ERP systems to track, analyze, and report on collection activities.
• Strong problem-solving skills to identify and resolve financial discrepancies and complex account issues.
• Ability to maintain professionalism and confidentiality when handling sensitive customer information.
  
  

Work Environment

This is a fully remote position operating in the Eastern Time Zone. The standard workday starts between 8:00 a.m. and 9:00 a.m. Eastern, with an eight-hour workday that includes an unpaid lunch break. You will work in a technology-driven environment using Microsoft Office (including Excel) and an ERP system to manage accounts, document collection efforts, and analyze data. The role requires reliable remote work capabilities, including a suitable workspace and the ability to handle a steady volume of calls and computer-based tasks throughout the day.

Job Type & Location

This is a Contract to Hire position based out of Lorton, VA.

Pay And Benefits

The pay range for this position is $20.00 - $30.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Apr 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.