What are the responsibilities and job description for the Billing Clerk position at Aston Carter?
Job Title: Billing ClerkJob Description
The Billing Clerk is responsible for accurately processing vehicle sales transactions and supporting the dealership’s accounting and administrative functions. This role reviews completed deals from the Sales Department, enters transaction information into the dealership management system (DMS), processes trade-in payoffs, prepares checks, and ensures that all vehicle sales documentation is complete, accurate, and properly filed. The position is well-suited for a detail-oriented, organized professional who enjoys working in a fast-paced automotive dealership environment and providing reliable support to both internal teams and customers.
Responsibilities
The Billing Clerk works onsite in an office environment as part of a collaborative team within an automotive dealership. The role involves regular use of computers, office software such as Microsoft Office, and standard office equipment. The environment is fast-paced, with frequent interaction with sales and accounting staff and occasional direct communication with customers. Work is primarily performed at a desk in a professional office setting.
Job Type & Location
This is a Contract to Hire position based out of Memphis, TN.
Pay And Benefits
The pay range for this position is $19.50 - $19.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
The Billing Clerk is responsible for accurately processing vehicle sales transactions and supporting the dealership’s accounting and administrative functions. This role reviews completed deals from the Sales Department, enters transaction information into the dealership management system (DMS), processes trade-in payoffs, prepares checks, and ensures that all vehicle sales documentation is complete, accurate, and properly filed. The position is well-suited for a detail-oriented, organized professional who enjoys working in a fast-paced automotive dealership environment and providing reliable support to both internal teams and customers.
Responsibilities
- Review completed vehicle sales deals from the Sales Department for accuracy and completeness.
- Enter deal information into the dealership management system (DMS) in a timely and accurate manner.
- Process trade-in payoffs according to established procedures and timelines.
- Prepare checks related to vehicle sales transactions and associated fees.
- Verify that all vehicle sales documentation is complete, accurate, and properly signed and filed.
- Maintain organized records of sales transactions, trade-ins, and related financial documents.
- Collaborate with sales and accounting team members to resolve discrepancies or missing information in deal files.
- Provide administrative support to the dealership’s accounting functions as needed.
- Perform data entry and clerical tasks to support daily office operations.
- Deliver courteous and professional customer service when interacting with internal and external stakeholders.
- Use basic computer applications and office equipment to complete daily tasks efficiently.
- Adhere to dealership policies, procedures, and internal controls related to billing and documentation.
- High School Diploma.
- Prior administrative, clerical, or customer service experience.
- Strong attention to detail and a high degree of accuracy in data entry and documentation.
- Good organizational and time management skills to handle multiple tasks in a fast-paced environment.
- Basic computer proficiency, including Microsoft Office (Excel, Word, Outlook).
- Ability to perform data entry efficiently and accurately.
- Strong documentation and record-keeping skills.
- Effective verbal and written communication skills for working with internal teams and customers.
- Customer service skills to respond professionally and courteously to inquiries.
- General computer skills and comfort using office technology.
- Experience working in an office, dealership, or similar administrative environment.
- Familiarity with billing processes and procedures.
- Experience with administrative assistance tasks such as filing, organizing, and scheduling.
- Ability to work both independently and collaboratively within a team setting.
- Comfort working in a fast-paced environment where priorities may shift.
The Billing Clerk works onsite in an office environment as part of a collaborative team within an automotive dealership. The role involves regular use of computers, office software such as Microsoft Office, and standard office equipment. The environment is fast-paced, with frequent interaction with sales and accounting staff and occasional direct communication with customers. Work is primarily performed at a desk in a professional office setting.
Job Type & Location
This is a Contract to Hire position based out of Memphis, TN.
Pay And Benefits
The pay range for this position is $19.50 - $19.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Memphis,TN. Application Deadline This position is anticipated to close on Aug 7, 2026.
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Salary : $20