Administrative Assistant

Job Description

We are seeking a proactive and detail-oriented Administrative Assistant to support our dynamic construction project teams. This role is essential to maintaining smooth day-to-day operations and ensuring timely communication, documentation, and coordination across departments. The ideal candidate thrives in a fast-paced environment and brings a strong sense of organization, professionalism, and initiative.

Responsibilities

• Provide administrative support to project managers, engineers, and field staff.
• Prepare and manage project documentation, including contracts, change orders, RFIs, and meeting minutes.
• Coordinate schedules, meetings, and travel arrangements for team members.
• Maintain filing systems and ensure document control compliance.
• Assist with onboarding and orientation of new team members on-site.
• Support procurement and invoice tracking processes.
• Communicate with subcontractors, vendors, and clients as needed.
• Help organize project events, safety meetings, and training sessions.
• Ensure office supplies and equipment are stocked and functioning.

Essential Skills

• 3 years of administrative experience, preferably in construction or a related industry.
• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize in a deadline-driven environment.
• Strong written and verbal communication skills.
• Familiarity with construction management software (e.g., Procore, CMiC, Bluebeam) is a plus.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Muskegon,MI.

Application Deadline

This position is anticipated to close on Sep 25, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.