Accounting Administrator

Seeking an Accounting Administrator in the Lincoln Area!!

Job Description

The Accounting Administrator will play a vital role in assisting the Service Manager and Accounting Department in Lincoln. They will support the Project Manager in their designated area, utilizing various platforms to ensure tasks are completed accurately and efficiently with minimal supervision. This position reports to both the Project Manager and Head of Finance.

Responsibilities

• Apply pricing to daily submitted paperwork and apply markup when necessary.
• Enter handwritten paperwork into digital format.
• Enter hours worked into Monday.com.
• Scan all vendor invoices/receipts into accounting software for review and email to Accounts Payable.
• Apply rentals to invoices.
• Ensure all paperwork, invoices, and receipts have POs.
• Manage new hire paperwork.
• Log, report, and schedule safety meetings.
• Handle invoicing after the probationary period of 3-6 months.
• Maintain the overall health and functionality of the office environment.
• Document company processes.
• Manage Project Services insurance needs for customers and others.
  
  

Essential Skills

• Knowledge of Excel, including equations and conditions.
• 1-2 years of experience with QuickBooks Online.
• Professional written and verbal communication skills.
• Attention to detail.
• Strong numerical skills and ability to convert units of measurement.
• Ability to research parts and apply proper markups.
• Professional email and phone etiquette.
• Ability to learn new systems or software quickly.
• Confidence in performing work.
• Ability to stay on task and contribute to hitting weekly accounting goals.
  
  

Additional Skills & Qualifications

• Basic Excel and data entry skills, with a template provided for data input.
• 1 year of QuickBooks experience preferred, with training available.
• Preference for candidates with office manager background, but experience in AR, payroll, and AP is preferred.
• Seeking candidates comfortable in a blue-collar work environment; trade background experience is a plus.
• Professionalism, respect, work ethic, teamwork, and communication skills are essential for success.
  
  

Work Environment

The role is based 100% onsite in an office setting with work hours from Monday to Friday, 8:00 A.M. to 4:30 P.M., offering some flexibility for personal needs like children's activities. The company is growing, providing ample opportunities for advancement. Training will be provided onsite for two weeks to ensure the new hire is well-equipped for their role.

Job Type & Location

This is a Contract to Hire position based out of Omaha, Nebraska.

Pay And Benefits

The pay range for this position is $24.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Lincoln,NE.

Application Deadline

This position is anticipated to close on Oct 5, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.