Administrative Assistant Reception

Job Title: Administrative Assistant / Receptionist

Job Description

This Administrative Assistant / Receptionist role provides front desk and general office support by managing incoming calls and emails, organizing documents, and assisting with day-to-day administrative tasks. The position ensures smooth office operations by maintaining accurate records, supporting the team with data entry and basic reporting, and delivering professional customer service to internal and external contacts.

Responsibilities

• Answer and route incoming phone calls in a professional and timely manner.
• Monitor and respond to emails promptly, ensuring clear and courteous communication.
• Organize, scan, and file documents both electronically and physically to maintain an orderly filing system.
• Maintain accurate records and update files regularly to ensure information is current and accessible.
• Provide general administrative support to the team, including scheduling, correspondence, and other office tasks as needed.
• Assist with data entry and basic reporting tasks to support business operations.
• Ensure the office environment remains organized, tidy, and efficient to support daily activities.
  
  

Essential Skills

• 1 year of administrative, customer service, or office support experience preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook and Word.
• Ability to manage and maintain filing systems and organize documents effectively.
• Demonstrated customer service mindset with a professional and courteous demeanor.
• Strong attention to detail and accuracy in data entry and record keeping.
• Ability to prioritize tasks and manage time effectively in a busy office environment.
  
  

Additional Skills & Qualifications

• Experience providing administrative support in an office or reception setting.
• Familiarity with electronic and physical document management processes.
• Comfort working with basic reporting tools and office software.
• Ability to collaborate with team members and support multiple stakeholders.
• Professional telephone etiquette and email communication style.
  
  

Work Environment

This is an on-site position with a schedule of Monday through Friday, 8:00 AM to 4:00 PM. The role is based in a traditional office environment where you will work at a front desk or reception area, using computers and standard office equipment throughout the day. You will regularly use Microsoft Office applications, particularly Outlook and Word, as well as electronic filing systems. The setting is organized and professional, with a focus on maintaining an efficient and welcoming office atmosphere for visitors and team members.

Job Type & Location

This is a Contract position based out of Lorton, VA.

Pay And Benefits

The pay range for this position is $18.00 - $20.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Lorton,VA.

Application Deadline

This position is anticipated to close on Jun 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.