Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the accounts payable function efficiently and accurately, ensuring the timely processing of invoices. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities

• Receive, review, and process approximately 200-300 invoices per week accurately and in a timely manner.
• Verify that invoices have appropriate approvals and support documentation.
• Resolve discrepancies with vendors and internal departments as needed.
• Maintain vendor accounts, including setup, maintenance, and updates.
• Respond to vendor inquiries and resolve issues promptly.
• Ensure timely and accurate payment to vendors, while maximizing discounts and minimizing overdue payments.
• Reconcile vendor statement of accounts to AP Aging Report.
• Assist with month-end closing activities related to accounts payable.
• Ensure compliance with company policies, accounting principles, and regulatory requirements.
• Participate in audits and provide documentation and support as needed.
• Implement and maintain internal controls to safeguard company assets and prevent fraud.

• Proficiency in accounting and journal entry.
• Experience in accounts payable and invoice processing, including two and three way matching.
• Strong vendor management skills and purchase order processing.
• Proficient in Microsoft Excel, including sorting, filtering, and basic pivot tables/vlookups.
• 2 years of experience with an ERP such as SAP, Oracle, JDE, Workday, NetSuite, Microsoft Dynamics, or similar.

• 2 years of experience with accounts payable.
• 2 years of experience with vendor maintenance.

This role is based at the corporate headquarters in West Chester, PA, within the AP team consisting of 3 specialists and 4 people for cash disbursements. The work schedule includes three days onsite (Monday, Tuesday, and Wednesday) and two remote days. The environment is blue-collar/old-school manufacturing, requiring the ability to operate in a fast-paced, direct, and dynamic setting. The company is committed to diversity, equity, and inclusion, ensuring equal employment opportunities for all.

Job Type & Location

This is a Contract to Hire position based out of West Chester, Pennsylvania.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in West Chester,PA.

Application Deadline

This position is anticipated to close on Oct 3, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.