What are the responsibilities and job description for the Accounts Payable Specialist position at Aston Carter?
Job Title: Accounts Payable Specialist
Job Description
We are seeking an Accounts Payable Specialist who will play a crucial role in identifying repetitive invoice problems, analyzing root causes, and working with management to initiate resolutions across the system. The specialist will ensure adequate controls are in place to safeguard assets and prevent unauthorized payments, overpayments, and expense abuse. This role requires a proactive approach to research and resolve purchase order (PO) invoice discrepancies, credits for pricing, and receiving issues. Additionally, the specialist will review vendor credit balances on a monthly basis and work with vendors to clear credit balances over 90 days. The ideal candidate will review vendor statements to ensure reconciliation with open payables for both processed and unprocessed invoices, maintaining vendor statements within 90 days of the invoice date.
Responsibilities
This position offers a flexible work environment, initially requiring onsite presence for 2-3 weeks for training. After training, there is an option to work remotely, with the possibility of coming onsite once every two weeks to scan mail. The role is full-time, Monday through Friday, 8:00 AM to 4:30 PM. Candidates must have their own computer in compliance with company policy for contractors.
Job Type & Location
This is a Contract position based out of Clearwater, FL.
Pay And Benefits
The pay range for this position is $19.00 - $22.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
This is a hybrid position in Clearwater,FL.
Application Deadline
This position is anticipated to close on May 29, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Job Description
We are seeking an Accounts Payable Specialist who will play a crucial role in identifying repetitive invoice problems, analyzing root causes, and working with management to initiate resolutions across the system. The specialist will ensure adequate controls are in place to safeguard assets and prevent unauthorized payments, overpayments, and expense abuse. This role requires a proactive approach to research and resolve purchase order (PO) invoice discrepancies, credits for pricing, and receiving issues. Additionally, the specialist will review vendor credit balances on a monthly basis and work with vendors to clear credit balances over 90 days. The ideal candidate will review vendor statements to ensure reconciliation with open payables for both processed and unprocessed invoices, maintaining vendor statements within 90 days of the invoice date.
Responsibilities
- Identify and analyze repetitive invoice problems and initiate resolutions system-wide.
- Ensure controls are in place to safeguard assets and prevent unauthorized payments and expense abuse.
- Research and resolve PO invoice discrepancies and credits for pricing and receiving issues.
- Review and clear vendor credit balances over 90 days on a monthly basis.
- Ensure vendor open accounts receivable reconciles with open payables.
- Run reports and queries to address PO invoices with open cost messages.
- Utilize system knowledge to resolve 3-way match problems and invoice errors.
- Collaborate with procurement to resolve issues related to fatal errors.
- Participate in cross-functional meetings to discuss and resolve issues.
- Resolve fatal errors from electronic invoice interfaces daily.
- Review and resolve open RNI receipts and vendor returns monthly.
- Experience with large ERP systems.
- Invoice processing and vendor management.
- Accounts payable, including manual AP indexing and scanning.
- Ability to cut checks.
- Experience with invoice discrepancies and matching.
- Vendor management capabilities.
This position offers a flexible work environment, initially requiring onsite presence for 2-3 weeks for training. After training, there is an option to work remotely, with the possibility of coming onsite once every two weeks to scan mail. The role is full-time, Monday through Friday, 8:00 AM to 4:30 PM. Candidates must have their own computer in compliance with company policy for contractors.
Job Type & Location
This is a Contract position based out of Clearwater, FL.
Pay And Benefits
The pay range for this position is $19.00 - $22.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
This is a hybrid position in Clearwater,FL.
Application Deadline
This position is anticipated to close on May 29, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Salary : $19 - $22