What are the responsibilities and job description for the Office Manager position at Association For Mental Health And Wellness?
Mission Statement: “To empower and inspire people of all communities to identify, pursue and sustain healthy, meaningful lives”.
MHAW strives to develop an authentic, diverse workforce that embraces, creates, respects and demonstrates diversity, equity, and inclusiveness in the work environment, towards one another and those we serve. We recognize that our agency is strongest when we all embrace the full spectrum of diversity and experience. We actively seek to employ a diverse workforce representative of the communities we serve.
Position: Office Manager .
Location: Riverhead, NY
Salary: $45,000 per year (Nonexempt position)
Hours: Full-time, 37.5 hours per week. Monday – Friday 7:45am-3:45pm
Position Summary:
The Association for Mental Health and Wellness is seeking a highly organized and professional Office Manager to oversee administrative operations and facility management at our Riverhead location. This individual will serve as the first point of contact for the site, ensuring a welcoming and efficient environment for staff and visitors. The role includes managing facility operations, coordinating maintenance services, overseeing office supplies and equipment, and supporting staff needs as required.
General Responsibilities:
Administrative & Reception Duties
- Serve as the primary point of contact for the building, greeting all staff and guests professionally.
- Manage incoming/outgoing mail and deliveries; notify staff upon receipt of packages.
- Oversee front desk and reception area protocols, including visitor sign-in.
- Maintain and coordinate schedules for conference and training rooms.
- Coordinate business card, brochure, and printing requests with the Executive Assistant.
Facility & Operations Management
- Coordinate internal maintenance and repairs (e.g., lighting, HVAC issues, furniture or picture hanging).
- Coordinate external building services (e.g., ground keeping, carting, sprinkler system, fire extinguisher inspections, and professional cleaning).
Technology & Equipment Oversight
- Manage copier maintenance, including service requests and supply inventory.
- Monitor and distribute keys and alarm access credentials; generate access reports as needed.
Fleet & Supply Management
- Oversee maintenance of agency fleet vehicles, including activation/deactivation of gas cards, registration, inspections, and repairs.
- Coordinate accident reporting (e.g., police reports, insurance follow-up, and repair scheduling).
- Maintain inventory and ordering of office, cleaning, and kitchen supplies.
- Support kitchen cleanliness and organization, including end-of-day cleanup and weekly fridge reminders.
Document & Recordkeeping
- Maintain the document storage log and coordinate storage/retrieval requests.
Food Pantry
- Assist as needed with tasks for our Food Pantry including bagging food, distributing emergency food bags, etc.
*Additional duties may be assigned as needed to support smooth building operations.
Qualifications:
The successful candidate should have a polished and professional presence for our Administrative building and possess the following skills and abilities:
Bachelor’s degree preferred, but not required.
Professional presence with strong communication, interpersonal, and organizational skills.
Proficiency in Microsoft Office (Word, Excel, Access), Zoom, Teams, and other virtual meeting platforms.
Ability to multitask and manage time effectively in a fast-paced environment.
Dependable and self-motivated with a proactive approach to problem-solving.
*Our full-time employees are eligible for a comprehensive benefits package, including:
Medical, dental, and vision coverage
Paid time off
403b Retirement Plan
Mileage Reimbursement
Monday – Friday 7:45am-3:45pm
37.5 hours per week.
Salary : $45,000