Events Assistant

Position Title: Events Operations Student Assistant

Position Department:  A.S. Events

FLSA Status:  Non-Exempt

Full/Part-Time: Part-time, Student

Compensation: $18.45

Reports To: Events Coordinator

Click here to apply!

Associated Students Summary

Associated Students’ (A.S.) mission is to support and represent the students of San José State University by continuing the organization’s legacy of student advocacy and leadership; to enhance SJSU students’ education through high quality programs and services; and to prepare students as they move towards a thoughtful and purposeful life after graduation.

A.S. is a non-profit auxiliary corporation serving the students of San Jose State University whose primary source of funding is from mandatory student body fees. A.S. Departments include the Cesar Chavez Community Action Center, Child Development Center, General Services Center, Human Resources, Information Technology, Events, Marketing, Print & Technology Center, Student Government, and Transportation Solutions.

Position Summary

The Events Assistant is responsible for assisting and/or leading the creation, coordination, and execution of core A.S. events and partnership events. This includes, but is not limited to: brainstorming and researching event ideas; writing and planning timelines, event schedules, staffing plans and supply lists; drawing site maps; coordinating event details; promoting and marketing events; loading, transporting, setup and cleanup of event equipment; and event evaluation and record keeping. This position will also assist with department administration and outreach to the University and local community.

Essential Functions:

• Manage and track the A.S. equipment rental program for student clubs and organizations,

  including check-out, return, and condition reporting.

• Maintain and organize event equipment inventory and storage areas.
• Assist with setup, takedown, and transportation of equipment for A.S. events.
• Provide on-site event operations support, including equipment handling, troubleshooting, and

  logistical coordination.

• Support Events Student Assistants and professional staff in carrying out A.S. events.
• Maintain accurate records of equipment use, damages, and repairs.
• Assist with department administration, including filing, organizing, and maintaining a safe work

  environment.

• Participate in department staff meetings, organization-wide training, and development activities.
• Represent Associated Students in a positive and professional manner when interacting with

  students, staff, and campus partners.

• Work with University and community partners in a positive and professional manner
• Assist with volunteer coordination for A.S. major events and programs

Knowledge, Skills, And Abilities:

• Strong organizational and time management skills.
• Ability to lift and transport event equipment (up to 40 lbs).
• Ability to adapt to multiple priorities and work in a fast-paced environment.
• Excellent teamwork and communication skills.
• Basic knowledge of equipment handling, storage, and general hardware preferred.
• Proficiency in Microsoft Office applications.
• Familiarity with inventory management or equipment tracking systems is a plus.
• Basic knowledge of event coordination and volunteer management

Work Environment, Hours, and Physical Demands

• This job operates in an office, outdoors, and at event venues; requires routine use of event

  and office equipment.

• The position requires availability Monday–Wednesday from 10:00 AM to 3:00 PM for
  Equipment Rental Program order fulfillment. Standard hours are Monday–Friday, 8:00
  AM–5:00 PM, with occasional evening and weekend work depending on event needs.
• Must be able to lift and carry event equipment or supplies up to 40 pounds..

Other Duties

Required or Preferred Education and Experience

• Must be a matriculated SJSU student.
• Hospitality Management, Recreation, or Marketing majors are preferred.
• Previous event planning and leadership experience preferred. 

Notes to Applicants

All Associated Students employees must be fully vaccinated against COVID-19 no later than September 30, 2021, unless they are exempt from this requirement because an exemption has been granted based on a medical contraindication or sincerely held religious beliefs. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization or full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose.  

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

This position may be exposed to sensitive or personal information and is required to comply with the requirements set forth by the Integrated CSU Administrative Manual 8000 series and Associated Students Information Security Standards as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily after a conditional offer of employment. Failure to satisfactorily complete the background check may affect a conditional offer of employment.

Equal Employment Statement

Associated Students provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. A.S. provides reasonable accommodations for applicants with disabilities who self-disclose.

Applications

Applicants must submit a complete application through the Associated Students applicant tracking system, ADP. Only complete applications will be considered. 

Deadline

The position will remain open until filled.

Click here to apply!