Chief Elections Officer

Position Department:  Government

FLSA Status:  Non-Exempt

Full/Part-Time: Part-Time, Temporary (July 2026 – May 2027)

Compensation: $18.45 per hour

Reports To: Leadership and Government Coordinator

Click here to apply!

Associated Students Summary

Associated Students’ (A.S.) mission is to support and represent the students of San José State University by continuing the organization’s legacy of student advocacy and leadership; to enhance SJSU students’ education through high quality programs and services; and to prepare students as they move towards a thoughtful and purposeful life after graduation.

A.S. is a non-profit auxiliary corporation serving the students of San Jose State University whose primary source of funding is from mandatory student body fees. A.S. Departments include the Cesar Chavez Community Action Center, Child Development Center, General Services Center, Human Resources, Information Technology, Events, Marketing, Print & Technology Center, Student Government, and Transportation Solutions.

Position Summary

Are you a student who has leadership skills you want to further develop? Do you enjoy coordinating events with other students? Do you want to lead the election of the next Board of Directors who represent all our students? The Student Elections Commission (SEC) is looking to hire a Chief Elections Officer for the 2025 SEC Elections.

Serving on the Students’ Election commission provides students with numerous benefits, which include:

• Plan and oversee the largest student body election at SJSU
• Having the opportunity to serve and create positive change for the campus
• Learning how to deal with real-world issues
• Obtaining transferable skills, especially in leadership and delegation
• Working with other talented students and having mentors within the staff/advisors

Essential Functions

• Serve as the chairperson of election meetings and events, including being the main spokesperson and support at Elections Events
• Preside over all meetings and provide an agenda in accordance with the Gloria Romero Open Meeting Act of 2000 and A.S. Bylaws.
• Understanding the Elections Regulation Manual and how to apply it when needed, adding in addendums on an as needed basis
• Suggesting edits to the Elections Regulation Manual to the next Board of Directors Collaborate with Leadership and Government Coordinator and team to utilize the annual SEC
  budget in accordance with the A.S. Budget Policies
•  Interview and select SEC Officers and Consultants
• Lead a team in planning Election marketing and events
•  Maintain office hours during the election cycle (November to April).
•  Meeting with SEC Advisor weekly
• Submit a written and oral report on the status and activities of the SEC to the AS Board on
  Wednesdays at 3PM
• Responsible for coordination and promotion of Special Elections of Bylaws if needed 

Knowledge, Skills, and Abilities

• Able to work with others as a team.
• Able to handle conflicts.
• Have an understanding of Robert’s Rules of Order and Gloria Romero.
• Able to make ethical decisions when required.
• Comfortable with public speaking.
• Be knowledgeable about the Elections Regulation Manual (ERM) and Student Conduct Code.
• Understand the structure of the Associated Students.
• Be knowledgeable in student trends/needs to increase student engagement

Other Duties

• This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Activities, duties, or responsibilities may change at any time, with or without notice.

Work Environment, Hours and Physical Demands

• This job operates in an office environment and routinely uses standard office equipment.
• Work hours are Monday through Friday, 8:00 AM – 5:00 PM. Occasional evening and weekend work may be required as job duties demand.Position will maintain 15 hours a week. Hours are decided with supervisor and are flexible.
• Must be able to operate a computer, including a keyboard and mouse, and phone.
• Must be able to occasionally lift or carry office or event products or supplies, up to 40 pounds,accommodations available will be provided upon request.

Required or Preferred Education and Experience

Applicants must fulfill all minimum qualifications as outlined in University Policy S05-4, Academic Qualifications for Student Office Holders, which include but are not limited to the following:

• Must be a matriculated student at SJSU.
• Must be in good standing with SJSU.
• Must not be on probation of any kind (e.g., academic, administrative, judicial, etc.).
• Must maintain a cumulative on-campus GPA of at least 2.0 while in office and the semester

  running for office.

•  Must maintain the minimum unit load (6 units for undergraduate students and 3 units for graduate students).

• Must have no more than 150 cumulative units throughout the term being served.

Failure to obtain the required GPA or maintain the minimum unit load by the end of the semester makes the student immediately ineligible to continue to hold office or, in the case of candidates, ineligible to assume office.

Notes to Applicants

All Associated Students employees must be fully vaccinated against COVID-19 no later than September 30, 2021, unless they are exempt from this requirement because an exemption has been granted based on a medical contraindication or sincerely held religious beliefs. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization or full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose.  

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

This position may be exposed to sensitive or personal information and is required to comply with the requirements set forth by the Integrated CSU Administrative Manual 8000 series and Associated Students Information Security Standards as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily after a conditional offer of employment. Failure to satisfactorily complete the background check may affect a conditional offer of employment.

Equal Employment Statement

Associated Students provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. A.S. provides reasonable accommodations for applicants with disabilities who self-disclose.

Applications

Applicants must submit a complete application through the Associated Students applicant tracking system, ADP. Only complete applications will be considered. 

Deadline

The position will remain open until filled

Click here to apply!