What are the responsibilities and job description for the Senior Mailroom Specialist position at Associated Food Stores?
### **JOB SUMMARY:**
The Senior Mailroom Specialist is responsible for managing the processing of all incoming and outgoing company mail, including payroll, equipment, and marketing materials. This role requires meeting strict deadlines and adhering to quality control measures to support the timely shipping of weekly circulars and point-of-sale materials for member retail stores' sign programs. Additionally, the Senior Mailroom Specialist will provide training and guidance to entry-level and working-level team members.
**Essential Duties and Responsibilities**
The Senior Mailroom Specialist is responsible for managing the processing of all incoming and outgoing company mail, including payroll, equipment, and marketing materials. This role requires meeting strict deadlines and adhering to quality control measures to support the timely shipping of weekly circulars and point-of-sale materials for member retail stores' sign programs. Additionally, the Senior Mailroom Specialist will provide training and guidance to entry-level and working-level team members.
**Essential Duties and Responsibilities**
- **Mail Processing**: Efficiently process and organize all internal mail, including both incoming and outgoing correspondence, ensuring compliance with established protocols.
- **Distribution Logistics**: Drive the box truck/delivery van to the Farr West Distribution Center and back to the Corporate Office to deliver, organize, and store shipping materials for delivery trucks.
- **Coordination and Tracking**: Collaborate with internal departments to track and coordinate shipments, ensuring accurate and timely delivery of materials.
- **Shipping and Receiving Functions**: Execute various shipping and receiving tasks as needed, including evaluating package weights and determining shipping costs.
- **Training and Mentorship**: Provide training and advice to entry-level and working-level team members on mailroom processes and best practices.
- **Additional Duties**: Carry out other related responsibilities as assigned or requested to support overall mailroom operations.
- **Education**: An associate degree or equivalent experience is preferred.
- **Experience**: A minimum of two years of relevant work experience is preferred.
- **Licenses**: A Valid Driver's License is required. D.O.T. Certification, Forklift Certification, and Pallet Jack Certification are also required.
- **Mathematical Skills**: Proficiency in math is required to determine cost differences in shipping and evaluate package/pallet weights.
- **Computer Skills**: Advanced ability to operate a PC for route look-ups, printing barcodes, and identifying optimal commercial shipping sources.
- **Equipment Operation**: Proficient in using barcode scanners and printers to streamline mail processing.
- **Warehouse & Driving Experience:** Warehouse shipping, receiving, mail room and/or delivery vehicle experience preferred. Valid Driver's License, D.O.T. Certification, Forklift Certification and Pallet Jack Certification required. Box Truck driving, safe driving record and ability to drive delivery vehicles safely in all weather conditions a must.
- **Data Analysis**: Ability to analyze data to determine the best routes for timely package delivery.
- **Organizational Skills**: Strong ability to work under tight deadlines, prioritize shipments, and maintain accurate tracking materials.
- **Project Coordination**: Experience coordinating programs and projects involving complex orders, and collaborating with departments for scheduled shipping of payroll, point-of-sale materials, and computer equipment.
- **Physical Demands**: The role involves prolonged standing and lifting, as well as repeated lifting, bending, twisting, and moving.
- **Local Travel**: Local travel is required using a company vehicle.