Bookkeeper

Bookkeeper

Accounting Department

Department: Accounting

Reports To: Director of Accounting

Status: Full-Time

Experience Level: Mid-Level (3–5 years)

Position Summary

The Bookkeeper is a key member of the Accounting Department, responsible for the accurate and timely processing of accounts receivable, accounts payable support, customer billing, and routine banking transactions. This role works closely with the Director of Accounting and the Accountant to ensure that day-to-day financial transactions are recorded promptly, customer accounts remain current, and supporting documentation is well organized. The ideal candidate is detail-oriented, dependable, comfortable working in accounting software and Excel, and able to manage a recurring workload with minimal supervision.

Key Responsibilities

Accounts Receivable & Customer Billing

• Create customer invoices for ABC Events, including event-related billings.

• Create invoices for ABCI CT/Apprentice, grant programs, and other recurring billing categories.

• Send customer invoices through the E-Biz system and confirm successful delivery.

• Mail past-due notices to customers and members on a regular cycle.

• Research and resolve customer and member payment issues, escalating complex items to the

Director of Accounting.

• Generate and distribute standard A/R reports (aging, open invoices, collections status).

Cash Receipts & Banking

• Post cash receipts and apply customer payments to the correct invoices.

• Process remote check deposits and reconcile deposit records to the bank.

• Support the Director of Accounting with documentation needed for bank reconciliations, A/R-to-GL

reconciliation, and Positive Pay.

• Communicate with the bank and E-Biz on routine transaction questions and troubleshooting.

Accounts Payable Support

• Receive and process incoming vendor bills, verifying approvals and supporting documentation.

• Enter vendor bills and invoices into the accounting system, coding to the correct GL accounts.

• Assist the Accountant with the AP check run, including organizing supporting documentation.

• Process payment of approved AP items as directed.

• Maintain organized AP files and ensure W-9s and vendor records are current.

Administrative & Mail Support

• Open, sort, and distribute incoming department mail.

• Prepare outgoing mail, including teacher paystubs and past-due notices.

• Maintain accurate, organized digital and physical accounting files.

Qualifications

Required

• 3–5 years of full-cycle bookkeeping experience in a business or nonprofit setting.

• Associate's degree in Accounting, Business, or related field — OR equivalent work experience.

• Working knowledge of A/R, A/P, and basic GL concepts.

• Proficiency with accounting software and Microsoft Excel (sorting, filtering, basic formulas, pivot tables).

• Strong typing skills and comfort with high-volume data entry; able to work efficiently and accurately.

• Strong written and verbal communication skills, including professional email and phone

communication.

• Demonstrated problem-solving ability — can investigate routine payment discrepancies and escalate

appropriately.

• Excellent attention to detail and strong organizational skills.

• Able to manage recurring deadlines and prioritize across multiple billing cycles.

Preferred

• Experience with E-Biz, Sage, or comparable billing/accounting platforms.

• Experience working with grant-funded billings or membership/association billing.

• Prior experience supporting bank reconciliations and month-end close.

Key Competencies

Accuracy & Attention to Detail — processes invoices, payments, and deposits with minimal errors.

Critical Thinking — identifies discrepancies, traces transactions, and proposes solutions before escalating.

Communication — clearly conveys account status to customers, vendors, and internal staff in writing and by phone.

Reliability & Ownership — manages a recurring workload independently and meets deadlines without prompting.

Collaboration — works smoothly with the Accountant and Director of Accounting and supports a small, cross-functional department.

Working Conditions

Standard office environment. Extended periods at a computer with regular use of keyboard and mouse. Occasional light lifting (mail, files, paystub envelopes).