Activities & Communications Coordinator (part time)

The Activities & Communications Coordinator plays a vital role in enhancing the quality of life by creating meaningful connections among homeowners and residents through events and clear, consistent communication. Responsibilities include organizing community events, managing internal and external communications, creating weekly community newsletters, conduct resident surveys, solicit business sponsorship for signature events, etc.

This part-time position, working 5 hours a day, Monday -Friday.

Daily responsibilities:

• Plan, coordinate, and execute community-wide events approved by the HOA Board of Directors.
• Develop and manage event budgets, negotiate vendor contracts, and obtain any necessary permits or licenses.
• Oversee the entire event lifecycle: planning, set-up, day-of execution, volunteer coordination, and post-event clean-up.
• Match event scale to expected attendance to ensure high-quality execution.
• Respond to resident inquiries related to events and activities.
• Solicit and coordinate event sponsorships from local businesses and community partners.
• Organize weekend food vendors at the pool during summer months.
• Ensure music and entertainment are available at the pool during peak season.
• Collaborate with community volunteers, committees, and vendors.
• Produce and distribute weekly “Friday Flash” emails via MailChimp.
• Create and distribute flyers, manage community bulletin boards, and assist with direct mailers.
• Maintain and update the community website and calendar with events, classes, club meetings, and private reservations.
• Manage the Victory Lakes Facebook page and other relevant social media platforms.
• Create, edit, and send weekly newsletters; gather and edit content from contributors.
• Coordinate with swim team leaders on communication related to meets, pep rallies, and shared use of community spaces.
• Assist with pool-related communication and logistical support during swim season.
• Conduct resident surveys using TownSq, SurveyMonkey, or similar tools to gather feedback on community needs and events.
• Support electronic voting processes when needed, including communication, setup, and results dissemination.
• Collect and edit articles for the community newsletter.
• Coordinate with the management team and Board to ensure all required content is included.
• Oversee layout, proofreading, and submission to the printer.
• Provide final review and make recommendations before publishing.
• Other duties as requested.

Qualifications:

• 1 years of experience in marketing, planning and coordinating events, and creating newsletters.
• Strong organizational and project management skills.
• Excellent written and verbal communication.
• Experience in event planning, public relations, or community outreach.
• Comfortable with digital tools including MailChimp, social media platforms, website content managers, and survey platforms.
• Self-starter who can work independently and collaboratively.
• Flexible schedule to accommodate evening or weekend events.

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