Executive Administrative Assistant

Investment Bank located in Midtown NYC seeks Corporate, Polished & Professional Administrative Assistant:

THIS POSITION IS AN IMMEDIATE NEED!

Administrative Assistant

Fixed Income – Derivatives Risk Solutions

Client seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced

environment. Team player will serve as temporary assistant to the department and collaborate/coordinate with

administrative team as requested.

Responsibilities:

 Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel

accommodations, etc.

 Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or

missing receipts as needed, follow up with expense processing on status of payments

 Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest

passes, catering, etc. if needed

 Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with

senior level individuals throughout the Firm.

 Communicate Firm policies/procedures to officers and associates regarding client entertainment

 Manage general office needs such as ordering supplies and mail distribution as requested

Hours: 8:30 a.m. to 5:30 p.m.

Location: Midtown NYC

Requirements:

 Extensive experience with Concur.

 Minimum three years’ experience as an administrative assistant in finance industry preferred

 Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel

 Excellent verbal communication and telephone skills

 Detail-oriented, personable with a consistent positive attitude

 Ability to work in a team environment and handle multiple tasks with little or no supervision

 Familiarity with a corporate office environment in terms of professionalism, etiquette, dress

 Utilizes good judgement and discretion, maintains the highest level of confidentiality.

Education: Bachelor’s degree.