Lead Executive Assistant

An Amazing Career Opportunity for a Lead Executive Assistant!! 

Location: Austin, TX

Job ID: 42148

The Lead Executive Assistant is a trusted partner to our CEO and CFO, serving as the primary point of contact for internal and external matters while driving consistency and efficiency across the global executive support team. This highly visible role requires a proactive, resourceful, and detail-oriented professional with exceptional judgment, communication, and organizational skills. Leading through influence, the Lead EA balances multiple priorities with discretion, supports complex projects from conception to completion, and champions process improvements that enhance organizational effectiveness—all while embodying a positive, customer-focused, and solutions-driven mindset.

Who are we? 

HID powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely. 

We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here: www.hidglobal.com and https://youtu.be/23km5H4K9Eo 

As our Lead Executive Assistant, you’ll support HID’s success by: 

• Providing administrative, travel, calendar, and team support to CEO and CFO.
• Providing support of liaison, communication, and team meetings, to the CEO and CFO team members.
• Liaising with Executive Assistants from ASSA ABLOY group for event planning and scheduling.
• Building and maintaining the yearly executive calendar.
• Planning and coordinating major offsite meetings, events and Executive travel.
• Arranging domestic and international travel schedule and reservations; Preparing expense reports and ensure submission in a timely fashion
• Reviewing and answering email and inquiries and determining if executive action is required
• Taking a leadership role with staff meeting agendas and driving focus and action items follow up.
• Managing assigned projects effectively from initiation to completion.
• Promoting collaboration and maintaining a strong understanding of HID strategy and senior leadership team (SLT) objectives.
• Collaborating with the global executive support team by sharing information, leading monthly best-practice training, and fostering a culture of continuous improvement.
• Maintaining governance and avenues for information sharing and processing improvements across the global executive support team.

Your Experience and Background include:  

• Bachelors degree in business administration or similar field
• 8 years experience supporting leadership or executive teams
• 5 years experience supporting CEO and CFO required
• Experience working across multiple time zones in a matrixed, global organization
• Advanced skills with O365 collaborative tools (Outlook, Teams, OneNote, SharePoint, etc.)
• Experience with travel & expense software (ex: Concur)
• Solution oriented with the ability to distill the big picture into actionable items.
• Tolerance for ambiguity
• Be accountable for results and transparent around deadlines and deliverables
• Excellent time management skills and ability to multi-task and prioritize work
• Communication with all levels of the organization
• Maintain confidentiality around sensitive information
• Motivation and willingness to learn
• Demonstrated proactive approaches to problem-solving with strong decision-making capabilities
• Advanced emotional intelligence in areas of confidentiality, responsibility, and accepting feedback
• Strong understanding of office productivity and communications technology to complete more work faster and with consistent quality
• Strong team player who thrives in working both cross functionally and globally
• Very strong interpersonal skills and the ability to build relationships across multiple global stakeholders
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

What we can offer you:

• Competitive salary and rewards package

• Competitive benefits and annual leave offering, allowing for work-life balance

• A vibrant, welcoming & inclusive culture
• Extensive career development opportunities and resources to maximize your potential
• To be a part of a global organization that is pioneering the hardware, software and services that allow people to confidently navigate the physical and digital worlds

Why apply? 

• Empowerment: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don’t need to check all the boxes. If you have most of the skills and experience, we want you to apply.
• Innovation: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers.
• Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted.

HID does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. We are not responsible for any fees related to unsolicited resumes.

HID is committed to building a diverse, equitable, and inclusive workforce that reflects the global communities we serve. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, experiences, and perspectives. We evaluate applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other legally protected characteristic. Our goal is to create a workplace that empowers everyone to thrive and be their authentic selves, fostering an environment of mutual respect and inclusivity. If you have a disability and require assistance or accommodation to participate in the application process or to perform essential job functions, please contact accommodations-ext@hidglobal.com.

We make it easier for people to get where they want to go!
On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something.  HID technology is behind billions of interactions, in more than 100 countries.  We help you create a verified, trusted identity that can get you where you need to go – without having to think about it.  
 
When you join our HID team, you’ll also be part of the ASSA ABLOY Group, the global leader in access solutions. You’ll have 63,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

 #LI-HIDGlobal