Project Administrator I with F.D. Thomas, Inc.

Company Overview

F.D. Thomas, Inc. (FDT) is one of the largest coating and specialty contractors in the United States with offices in California, Oregon, Washington, and the East Coast.

At F.D. Thomas, we play a critical role in supporting essential operations on the Oakland Bay Bridge, and we're seeking a safety‑driven professional who can lead, influence, and enhance our environmental, health, and safety culture in a complex, high‑risk environment.

By hiring Great People, we can provide Great Work to our highly valued customers, as we continue to grow an Extraordinary Company!

Our Boise office location offers the perfect balance of career opportunity and quality of life. Known for its friendly community, affordable cost of living compared to major metro areas, and access to the outdoors, Boise is ideal for professionals who value both growth and lifestyle. Employees enjoy a vibrant downtown, a strong local economy, and year-round recreation, including hiking, biking, fishing, and skiing, just minutes away. Boise continues to grow while maintaining a collaborative, small-city feel-making it a great place to build a career with F.D. Thomas, while enjoying everything the Pacific Northwest has to offer.

Job Summary: Provide administrative support to the Division Manager, Project Managers and Estimating. General administrative support for contract administration duties that will include (not limited to): filing, copying, organizing, data entry, and quality document control.

• Provide direct administrative and clerical support to the Division, Project Managers & Estimating Dept. as assigned to include (not limited to): filing, copying, collating, organizing, etc.
• New job set up in Viewpoint
• Fill out "New Job Setup" forms
• Subcontract accounting tasks: monthly payment applications and retention payment
• Process Accounts Payable invoices according to procedure (i.e. scan, code, etc)
• Communicate with various vendors/suppliers for missing invoices
• Set up Purchase Orders in Viewpoint
• Assist in all Time & Material (T&M) billing processes as directed
• Request, receive, log, verify, and maintain current subcontractor insurance certificates
• Prepare, collate, and distribute all Close-Out documents per project and as directed
• Miscellaneous assistance in all administrative processes as related and as requested
• Take meeting minutes at PM meetings, create, and distribute list of action items
• Viewpoint data entry
• Manage multiple priorities meeting all deadlines in a complete and accurate manner
• Creating new job files and maintain an accurate and up-to-date project file
• Order Insurance, Workers Comp, Bonds, Pre-liens as directed
• Prepare and follow up with Customer Surveys
• Provide administrative/clerical support for special projects as requested
• While it is impossible to list every duty that may be asked of an employee, the Employer may ask that an employee do other duties as the business need arises

Requirements and Education:

• High School diploma or equivalent, some college preferred
• Good knowledge of and an ability to use English composition for the purposes of understanding and responding to verbal inquiries, maintaining accurate files, and providing written and oral communication.
• Able to use a computer, word processing software, and general office equipment. Ability to learn new software, processes, and procedures. Must have good solid math abilities in basic calculations
• Excellent customer service and problem-solving skills in a professional environment
• Computer proficient with MS Office applications (Excel, Windows, Outlook, etc.)
• Must be able to take direction and complete projects as assigned
• Good math skills with basic computations such as add, subtract, multiple, divide, etc
• Must be able to multi-task, organize and prioritize work with minimal supervision
• Remain calm in high stress environments while multi-tasking
• Courteous, personable, and professional manner
• Self-motivated, able to work without direct supervision and problem-solve effectively

Preferred Requirements and Education:

• Completion of Higher Education

EEO Statement:

F.D. Thomas, Inc, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

Salary : $20 - $25