scheduling secretary

Compassion. Accountability. Collaboration. Foresight. Joy.

These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day.

MILLER CREEK MEDICAL CLINIC & URGENT CARE in Duluth, MN is seeking a SCHEDULING SECRETARY to join our MILLER CREEK URGENT CARE team

Salary Range: $ $26.72 Hourly

Schedule/Hours: DAY/PM (EVENING) ROTATION, 8 hours

Weekend Requirement: Generally No Weekends

FTE: PART TIME, FTE

Flex FTE: ,

Off Premise On-Call: Yes

JOB SUMMARY

The Scheduling Secretary, under the direction of the Clinic Manager, is responsible for creating and distributing initial and revised work schedules for Urgent Care Physicians and the staff. Processes Urgent Care statistics and time cards for urgent care Physicians. Assists Clinic Managers with support staff vacancies at sites within the Clinic Division and arranges coverage for absences. Performs other related duties.

The Scheduling Secretary is an integral member of the team that supports quality patient care. This position works collaboratively with management, Physicians and ancillary staff and routinely follows accepted safety practices.

MINIMUM QUALIFICATIONS

• Education: Successful completion of approved verifiable secretarial course
• Experience: Scheduling and customer service experience. One (1) year general secretarial office experience
• Licensure/Certification/Registration: N/A

PREFERRED QUALIFICATIONS

• Education: N/A
• Experience: Health care secretarial experience preferred.
• Licensure/Certification/Registration: N/A

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of basic communication skills, computerized office applications, customer relations principles, telephone answering, scheduling of staff. Ability to establish and maintain empathic, respectful and positive customer relations behaviors and to effectively communicate with clinic Physicians, management and support staff, both in telephone and in person. Ability to present and maintain a professional image and demeanor and to tactfully negotiate scheduling needs. Ability to exercise discretion and to make staffing decisions accordingly and reasonably. Ability to work independently with minimal supervision. Ability to prioritize and complete tasks in a timely manner with attention to detail and accuracy. Ability to write legibly, see, hear, read, speak English.

• READING - Intermediate: Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals.
• WRITING - Intermediate: Ability to write routine reports, correspondence, or procedures.
• SPEAKING - Intermediate: Ability to effectively present information in one-on-one, small group situations or before groups of customers, clients, and other employees of the organization.
• MATHEMATICAL SKILLS - Basic Skills: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
• REASONING ABILITY - Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS AND ENVIRONMENT

PHYSICAL DEMANDS

Able to walk, bend, reach, sit for four (4) to eight (8) hours, lift objects up to twenty-five (25) pounds in weight.

• Stand - Occasionally Under 1/ hours)
• Walk - Occasionally Under 1/ hours)
• Sit - Continuously Over 2/3 (5.5 – 8 hours)
• Use hands to finger, handle, or feel - Continuously Over 2/3 (5.5 – 8 hours)
• Reach with hands and arms - Occasionally Under 1/ hours)
• Stoop, Squat, Kneel, or Crouch - Occasionally Under 1/ hours)
• Bending-repetitive forward - Occasionally Under 1/ hours)
• Talk or hear - Continuously Over 2/3 (5.5 – 8 hours)

LIFTING REQUIREMENTS

• Up to 10 pounds - Frequently 1/3 to 2/3 (2.5 – 5.5 hours)
• Up to 25 pounds - Occasionally Under 1/ hours)

WORK ENVIRONMENT

Typical Noise Level - Moderate noise (examples: business office with computers and printers, light traffic)

WORKING CONDITIONS

Works in a normal office environment in a Physician clinic setting

Employee Benefits

• Full benefits packages available for part- and full-time status.
• PTO accrual from day one
• Generous retirement plan with match available.
• Wellness program for employees and their families.

Aspirus St. Luke's in Duluth is a cornerstone of health care in northeastern Minnesota, offering a wide range of medical specialties and advanced care services. With a history dating back to 1881, this downtown Duluth hospital has grown into a comprehensive medical center with a strong commitment to patient-centered care. The facility features a 267-bed hospital, state-of-the-art surgical and imaging technology, and a nationally recognized heart and vascular center. As part of the broader Aspirus system, St. Luke's is also known for its excellence in orthopedics, cancer care, and women's and children's health. In addition to the main hospital campus, the Duluth area includes multiple primary and specialty care clinics that serve the Twin Ports and surrounding communities. Duluth, MN

Our Mission: We heal people, promote health and strengthen communities.

Our Vision: Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others.

As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities.

Aspirus Health is a nonprofit, community-directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit

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Salary : $35,472 - $69,840