What are the responsibilities and job description for the Project Coordinator (Construction Industry) position at Aspen Personnel Service, Inc.?
Project Coordinator
Aspen Personnel Service
Aspen Personnel Service has been hired by a well-established and growing construction company in the Inland Northwest to help them find a detail oriented professional to fill the role of Project Coordinator to join their close-knit team. This organization has a strong reputation for delivering high-quality commercial and industrial projects and values a team-oriented, relationship-driven culture.
This is an excellent opportunity for someone who enjoys working behind the scenes to keep projects organized, on track, and running smoothly.
Position Overview
The Project Coordinator is a key support role based in the office, working alongside Project Managers and field teams to assist with the day-to-day coordination of active construction projects.
This position is ideal for someone with prior construction or administrative experience who thrives in a fast-paced environment, enjoys managing details, and can effectively juggle multiple priorities.
Schedule: Four-day workweek (Monday–Thursday), with Fridays off.
Key Responsibilities
Provide administrative support throughout all phases of construction projects, from kickoff to completion
Assist with preparation and tracking of contracts, change documentation, insurance requirements, and project cost records
Support billing processes, including reviewing invoices, verifying cost coding, and assisting with payment coordination
Maintain organized and up-to-date project files, including RFIs, submittals, meeting notes, and drawing updates
Coordinate permitting, plan distribution, deposits, and project-related communications
Serve as a point of contact for vendors and subcontractors regarding materials, proposals, and project documentation
Help monitor project financials, including schedule of values, progress billings, and lien documentation
Prepare reports and assist with scheduling updates and purchase order tracking as needed
Ensure accurate data entry and recordkeeping across project systems
Support project closeout activities, including compiling warranties, as-built documents, and final job files
Contribute to a collaborative team environment through clear communication and dependable follow-through
Perform additional administrative or project-related duties as assigned
Qualifications
2–5 years of experience in construction administration, project coordination, or a similar role
Experience working with a general contractor or subcontractor in commercial construction strongly preferred
High school diploma or equivalent required
Highly organized with strong attention to detail
Ability to manage multiple deadlines and priorities effectively
Strong written and verbal communication skills
Proficiency with Microsoft Office (Word, Excel, Outlook)
Accurate and efficient data entry skills
Self-directed, reliable, and comfortable supporting multiple team members
Ability to build positive working relationships with internal teams and external partners
Willingness to obtain Notary certification if needed
Compensation & Benefits
Salary range: $26 - $31 p/h
Comprehensive benefits package, including medical, dental, vision, and life insurance
401(k) with company match
Paid time off
Stable, team-focused work environment
#HP1
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $55,000 - $65,000