Program Officer – Washington, D.C.

Program Officer

Location: Washington, D.C.

Department: Asia Society Policy Institute (ASPI)

Reports To: Senior Vice President, ASPI

Position: Program Officer

Position Type: Full-Time

Schedule: 40 hours/week

FLSA Status: Exempt

Benefits Status: Eligible (Full Package)

Compensation: $55,000 to $63,000/year

Summary

With a problem-solving mandate, the Asia Society Policy Institute (ASPI) tackles major policy challenges confronting the Asia-Pacific in security, prosperity, sustainability, and the development of common norms and values for the region.

ASPI seeks a Program Officer for its Washington, D.C. office to provide administrative and research support to its Senior Vice President. The Program Officer will also provide logistical and coordination support for the office, ASPI policy initiatives, content and project development, policy-related events, and the internship program.

Responsibilities

Project and Event Management

• Oversee special and time-sensitive projects for the Senior Vice President, including coordinating media engagements during news developments, preparing rapid-response research, drafting briefing memos for meetings, and monitoring key policy developments.
• Support trade team’s initiatives, including corresponding with implementation partners, scheduling meetings, drafting program agendas, booking travel and other logistics needs, managing budgets, conducting outreach to speakers and participants, and other duties as assigned.
• Manage international and domestic travel of the Senior Vice President and other staff as appropriate, including booking air/train travel, hotels, drivers, and meeting venues, creating itineraries, working with external points of contact, assembling travel briefing books, processing visa applications, preparing travel devices, and anticipating potential travel issues.
• Assist in planning of in-person roundtables and public events, including but not limited to mailing invitations, tracking attendees and speakers, booking event space, meeting guests, coordinating staff support, setting up for events, and other associated tasks.
• Support trade team member’s projects as needed, such as assisting with research, taking notes for meetings with external parties, or providing first drafts for papers.
  
  

Administration

• Sustain the daily calendar of the Senior Vice President and lead meeting scheduling, logistics planning, hosting of in-office guests, and collecting information for meetings with staff and external parties.
• Proofread and format correspondence, talking points, and articles written by the Senior Vice President, as needed.
• Act as a liaison between staff members and Senior Vice President, advising staff on Senior Vice President’s daily priorities, delegating work assignments from Senior Vice President to interns and other staff members, and keeping trade trade informed of SVP’s priorities, as well as advising the Senior Vice President on office issues, and other items as needed.
• Prepare and reconcile the monthly expenses of the Senior Vice President, including requesting reimbursement from external partners.
• Manage contact lists of the Senior Vice President and trade team and assist with correspondence as needed.
• Manage office functions related to correspondence, acknowledgements, responding to billings, inquiries, and requests for assistance/information from the public and other entities as appropriate.
• Assist in coordinating operations of the Asia Society Policy Institute’s D.C. office, including acting as the primary point of contact with building management, vendors, external contactors, and information technology teams, and ensure all office materials for Senior Vice President and other staff are stocked.
• Support intern recruitment, on-boarding and training.
• Perform other duties as assigned.
  
  

Education And Experience

• Bachelor's Degree in related field; Master’s Degree preferred
• At least 2 to 3 years of related work experience
• Skills and Abilities
• Demonstrated interest in Asia and Asia-related policy issues (experience in Asia preferred)
• Demonstrated interest in International Trade
• Must be able to coordinate a variety of tasks effectively, simultaneously and consistently follow up on details;
• Enjoys working in a fast-paced environment, where timely and accurate work is expected
• Highly organized, with strong work ethic, attention to detail, and initiative;
• Excellent written and oral communication skills, including proofreading and editing skills, and ability to research information and present it concisely;
• Resourcefulness, with an orientation to measurable results;
• Skilled at interacting across cultures and with diverse constituencies, including experts, trustees, funders/donors, and all levels of staff with tact and good judgment;
• Excellent computer skills. Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook); knowledge of Prezi and database software preferred;
• Team player - flexible and willing to assist where needed.
  
  

Compensation & Benefits

Salary Range: $55,000-63,000

Compensation within this range is determined by skills, experience, and organizational equity.

Asia Society offers a generous benefits package including health, dental, and vision coverage, a 403(b)-retirement plan, numerous paid holidays, tuition reimbursement, self-development hours, and more. Please visit asiasociety.org/about/careers and click on “Employee Benefits” to view our full benefits summary.

Benefit Package Highlights

• An HRA plan (fully funded by the Asia Society) supplements our medical plan and covers the full annual deductible.
• After 1 year of service (1,000 hours), the Asia Society contributes 6% of gross earnings to an eligible employee’s 403(b) account, regardless of whether the employee makes their own contributions.
• The Asia Society offers Self-Development time off, including Self-Development Summer Fridays between July 4th and Labor Day.
  
  

About Asia Society

Founded in 1956, Asia Society’s purpose is to navigate shared futures for Asia and the world across policy, arts and culture, education, sustainability, business, and technology. We provide a platform for dialogue and encourage a diversity of views as we try to find the most effective ways forward. Headquartered in New York City, the organization has 16 Global Centres around the world.

How To Apply

To be considered for this role, all applicants must submit a completed application to: aspijobs@asiasociety.org

A Completed Application Must Include

• Resume OR CV
• Cover letter
• Salary requirements
• Subject line: Program Officer - Washington, D.C.
  
  

Only those candidates considered for an interview will be contacted. Please regard your submission as received unless your email is bounced back.

Asia Society is an Equal Opportunity Employer.