What are the responsibilities and job description for the Construction Administrator position at Ashton Woods?
Overview:
Position Overview:
Ashton Woods is more than just a home builder. From the sale of our first home in 1989 to recently being named Builder of the Year by Builder Magazine, our focus has always been on blazing new trails and pushing the boundaries of what’s possible in homebuilding. Ashton Woods, the #1 private home builder in the United States, markets its homes through its two award-winning brands, Ashton Woods and Starlight Homes. The Ashton Woods brand is known for designing thoughtfully curated, inspired homes for people who love design. The Starlight Homes brand builds homes specifically for the first-time homebuyer, offering affordable homes with well-executed designs and quality finishes for buyers looking to make the dream of home ownership a reality. The company’s commitment to innovation and continually evolving to meet the needs of the market is a key reason we are one of the most celebrated home builders in the nation, winning hundreds of national and local industry awards in product and community design, architecture, merchandising, sales, marketing, and customer service. We believe that what we accomplish together is greater than what we deliver individually. Our team members have inspired the shared values we embrace in all decisions and actions: Unwavering Integrity, Trail Blazing, Bold Action, Collective Compassion, and Unconditional Respect.
Headquartered in Atlanta, Georgia, Ashton Woods sells new homes in Atlanta, Austin, Charleston, Dallas, Houston, Nashville, Orlando, Phoenix, Raleigh, San Antonio, and Tampa.
Position Overview:
The Construction Administrator will provide office and construction administrative support. This position works across all departments within the division (e.g., construction, sales). The role will involve construction specific administrative responsibilities such as the preparation of permit packages, and assisting with vendor contracts. This role will also perform traditional office administrative responsibilities such as answering phones, distributing mail, and assisting with the onboarding of new employees.
Responsibilities:
- Prepare permit packages for submission and distribute permits to the construction team.
- Release purchase orders in accordance with starts plan.
- Assist with vendor contracts, insurance, purchase orders, and coordinate customer service with 3rd party administrators.
- Input and reconcile customer service records into the Dynamic Builder software program and manager customer service reports weekly.
- Answering incoming calls and receiving visitors who come into the office.
- Manage the operations of the breakroom, conference rooms and other work areas.
- Manage calendar for all conference/training rooms.
- Initiate and track facility maintenance repairs as needed.
- Assist with new hire onboarding by preparing work location (office/workstation).
- Distribute incoming mail and shipments while ensuring outgoing mail and shipments are handled properly.
- Other duties as assigned.
- Bachelor’s Degree or 3 years equivalent job-related experience.
- At least 3 years of administrative experience.
- Experience with Word, Excel, PowerPoint, and Outlook.
- Valid driver’s license required.
Physical & Mental Requirements:
- Must be able to read, write, and speak fluently in English.
- Employees in the position are required to be able to hear and have sufficient vision to utilize all office equipment.
- Use of hands and fingers is required to utilize standard office equipment.
- Use of feet and legs required to walk, climb and maneuver within construction sites.
- Requires occasional lifting to 20 pounds.
These physical requirements are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation will be provided to enable individuals with disabilities to perform these functions if requested.
Working Conditions:
Work is generally performed in a typical office environment and may involve the use of standard office equipment. Fast paced environment subject to numerous schedule and priority changes and short notice activity.