Bookkeeper

Asheville City Schools Job Description

JOB TITLE: Bookkeeper

LOCATION: Lucy S. Herring Elementary School

JOB STATUS Full-Time -12-Month Position

CONTACT: Julie.HaunFrank@acsgmail.net

GENERAL STATEMENT OF JOB

Maintains the financial records of the school by preparing financial records, reports, and statements, and works with the various school departments in overseeing the administration of their budgets and purchases. In addition, regular communication is maintained with the school principal and the finance office of the school system with regard to financial matters. Reports to the school principal.

Specific Duties And Responsibilities

ESSENTIAL JOB FUNCTIONS

Maintain accurate financial records of all individual school accounts in compliance with NC General Statute 115C-488.

Responsible for the collection of all school monies

Maintains checking account and makes bank deposits.

Records cash receipts, prepares bank deposits, prepares journal entries, issues school checks, reconciles school checks with bank statements, and verifies bank balance with statement.

Maintain vendor information for 1099 purposes, including payment records and W-9

Tracks school-level and system-level budgets and expenses to ensure proper expenditure of funds

Cooperates with internal and external audits of school and system-level records

Reconciles fuel receipts with monthly statements

Performs payroll and benefits-related duties, including processing employee time records, recording all employee leave information, completing contracts as appropriate, account coding, and reconciling professional forms and substitute pay.

Sets up and maintains payment events in the Online School Payment system

Responsible for preparing contracts for athletics, school-level programs, etc.

Uses general office machines such as copiers, calculators, computers, etc.

Maintains confidentiality in matters relating to the school

Utilization of positive human relation skills with all staff, parents, and students in fulfilling requests for assistance as appropriate.

Follows North Carolina State Statutes regarding school business, Board of Education, and local school system policies and procedures.

Provide direction to school staff to ensure financial procedures are followed correctly

Additional Job Functions

Ability to reason, make judgments, and maintain effective working relationships with others in exercising discretion and action in the performance of assigned work.

Ability to communicate effectively orally and in writing.

Serves as administrative secretary in his/her absence.

Assists in a variety of department operations; performs special projects and assignments as requested; and prepares reports.

Gathers, assembles, and summarizes data and information.

Participates in the duties related to the administration of an office.

Screens office and telephone callers.

Responds to complaints and requests for information.

Other related duties as may be assigned.

Knowledge, Skills, And Abilities

Skills of keyboarding with accuracy at the speed necessary for the position.

Skills in operating a computer with word processing and spreadsheet applications.

Considerable knowledge of office practices and procedures.

Considerable knowledge in bookkeeping.

Working knowledge of accounting techniques and practices.

Ability to compile and summarize information.

Ability to reconcile divergent information.

Ability to resolve problem situations with sound judgment.

Considerable ability to communicate effectively both orally and in writing.

Ability to demonstrate proper telephone etiquette.

Ability to maintain confidentiality.

Ability to exercise independent judgment and initiative in completing work assignments.

Knowledge of maintaining a checking account.

Minimum Training And Experience

Graduation from high school with preference given to an associate's degree in bookkeeping or accounting, or an equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Must be physically able to sit, stand, walk, and drive a car. Must be able to lift boxes up to 10 pounds. Physical demand requirements are for Light Work.

Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar or divergent from obvious standards) of data, people, or things.

Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes giving instructions, assignments, or directions to subordinates or assistants.

Language Ability: Requires the ability to read simple forms. Requires the ability to prepare time sheets and supply requisitions using the prescribed format.

Intelligence: Requires the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in Standard English.

Numerical Aptitude: Requires the ability to utilize mathematical formulas, to add, subtract, divide, and multiply.

Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using a keyboard.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress.