Executive Assistant to CEO & COO (Remote | FL or TX)

Company Description

ASET: Album & Art Sales specializes in selling albums and art directly to photography clients through personal, one-on-one virtual video calls. Our mission is to simplify the process of purchasing meaningful keepsakes while providing premium service. We create a seamless and engaging experience for photographers and their clients by focusing on efficiency and quality. ASET prides itself on innovation and customer satisfaction in the photography industry.

Role Description

This is a foundational hire supporting both our COO (your primary reporting relationship) and our CEO as needed. You'll be a trusted right hand to executives who wear many hats, helping protect their time and keep things moving across the company.

This role rewards proactivity. If you anticipate what's needed before being asked, love creating order out of chaos, and take pride in being someone others can count on, we'd love to meet you.

There's room to grow. As you demonstrate strong fundamentals, there will be opportunities to take on more strategic work. We're looking for someone who wants to grow with us, not just execute a task list.

What You'll Do

• Manage the COO's calendar, email triage, and meeting scheduling (with CEO support as needed)
• Prepare for meetings: agendas, pre-reads, note-taking, follow-up tracking
• Handle administrative tasks across the business — document management, data entry, file organization, routine follow-ups
• Coordinate logistics for team meetings, virtual events, and occasional travel
• Maintain and organize internal documentation, SOPs, and shared resources
• Serve as a liaison between executives and internal teams
• Support ad-hoc projects as they come up — this role evolves as the business does

What We're Looking For:

Required:

• Based in Florida or Texas
• Most availability during normal business hours (EST) with flexibility as needed
• Exceptionally organized with strong follow-through
• Clear, professional written communication
• Tech-savvy — Google Workspace, Slack, and standard business tools should feel second-nature
• Discretion and sound judgment with sensitive information
• Self-motivated and comfortable working independently in a remote environment

Preferred (big plus but not required):

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role
• Experience with GoHighLevel (GHL) — we use it extensively
• Background in photography, creative services, or small business
• Experience supporting a fully-remote team

Who You Are

• Proactive — you look ahead and prevent problems before they happen
• Warm and professional in your communications
• Detail-oriented without getting lost in the details
• Calm under pressure, flexible when priorities shift
• Growth-minded — excited about a role that can evolve

Compensation & Logistics

• $22–$26/hour. Starting rate is $22/hour, with defined raise milestones at 90 days and as the role expands
• Starting part-time at approximately 25–35 hours per week, with strong potential to grow into a full-time role as the position develops
• Fully remote — must be based in Florida or Texas
• Most availability during normal business hours (EST) with flexibility as needed
• 90-day review with clear path for growth

How to Apply

Send the following to lauren@albumdesign.art:

1. Brief cover letter telling us why this role caught your attention
2. Your resume
3. Written response (2–3 paragraphs): Describe a time when you anticipated something an executive or manager needed before they asked. What was the situation, what did you do, and what was the outcome?
4. Short video introduction (1-2 minutes): Since this is a fully-remote role, we'd love to see and hear you. Tell us a bit about yourself, why this role interests you, and what makes you a great fit. No need for fancy production - just be yourself.

Applications missing any of these four items will not be considered. We read and watch every complete application personally and look forward to meeting you.