Administrative Intern (Part-Time)

Description

Ascentec Engineering is seeking a highly motivated Administrative Intern to join us at our Tualatin, Oregon facility. We are seeking someone who is currently enrolled in college or is a recent college graduate, eager to gain real-world experience in office administration, events, and executive support. This internship offers hands-on experience in a fast-paced environment while contributing meaningfully to our front office, leadership team, and company-wide operations.

This part-time position (Monday through Friday, 10 a.m. to 2 p.m.) is on-site (not remote/not hybrid) at our Tualatin, Oregon headquarters and is not eligible for Visa sponsorship or transfer of Visa sponsorship.

Requirements

Core Responsibilities :

Support a wide range of administrative, HR, and operational activities that contribute to efficient office management and employee engagement.

Company Event Support

• Assist with planning and coordinating company events, including parties, sales meetings, and strategic retreats.
• Support event logistics and day-of execution to help create memorable, engaging experiences.
  
  

Visitor & Front Desk Engagement

• Greet and assist visitors, job candidates, and vendors, ensuring a warm and professional first impression.
• Manage incoming calls and mail with courtesy and efficiency.
  
  

Employee Recognition Program

• Track, organize, and distribute recognition program items.
• Maintain inventory and logs to ensure everything stays up to date.
  
  

Office & Administrative Support

• Maintain office supply inventory and ensure common areas stay organized.
• Assist the President and leadership team with administrative tasks and small projects.
  
  

Travel Coordination

• Support travel arrangements for employees and candidates.
  
  

Communications Support

• Help prepare and send company mailings such as holiday cards, thank-you notes, and employee anniversary recognitions.
  
  

Scheduling Assistance

• Assist with scheduling meetings and interviews, ensuring smooth coordination across calendars and conference rooms.
  
  

New Hire & HR Support

• Prepare training materials and orientation packets for new employees.
• Support HR and executive leadership with special short-term projects and occasional errands.
  
  

General Expectations

• Demonstrates Ascentec core values: Customer Focus, Employee Growth, Trust and Integrity, Operational Excellence, and Acts Like an Owner.
• Maintains regular, predictable attendance.
• Performs other duties as assigned.
  
  

Education/Certifications

Minimum Requirements:

Currently enrolled in, or a recent graduate of, an associate or bachelor’s degree program.

Skills And Competencies

• Friendly, professional, and comfortable interacting with visitors and employees.
• Organized and detail-oriented with strong follow-through.
• Willing to learn and take initiative.
• Able to manage multiple tasks and maintain confidentiality.
• Excellent customer service and written and verbal communication skills.
• Ability to work independently and as part of a team.
• Valid driver’s license and access to reliable transportation.
• Proficient in Microsoft Office.
  
  

Working Environment & Physical/Mental Demands

• Office environment with regular interaction across departments.
• This role is primarily office-based working on a computer and interacting with employees, with occasional responsibilities that include running errands externally and supporting company events.
• May occasionally walk through production areas.
• Prolonged sitting and computer use.
• Ability to navigate stairs and move through office and production areas.
• Must be able to lift up to 25 pounds.
• Fast-paced environment with frequent interruptions.
• The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be provided to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. The employer retains the right to change or assign other duties to this position.
  
  

Compensation

• $18 to $20 per hour DOE
  
  

Applicant must be able to pass a drug screen and criminal background check prior to employment.

ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Ascentec Engineering is an Equal Opportunity Employer; employment with Ascentec Engineering is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.