What are the responsibilities and job description for the School A Secretary position at Ascension Parish School Board?
Ascension Parish School Board
Job Description
I.
JOB TITLE:
School Secretary A
(Primary & Middle)
JOB TYPE:
POSITION REPORTS TO:
PAY GRADE:
CLK-3
AA1-200
FLSA STATUS:
Non-Exempt
ASSIGNMENT PERIOD
10 months
200 days
II. SUMMARY OF POSITION’S PURPOSE
Performs the secretarial and clerical duties of the school secretary in a manner that facilitates the functioning of the School Principal and the various school programs. NOTE: Several of the duties mentioned below are primarily performed by the School Secretary B and other positions. Nonetheless, the School Secretary A is responsible for performing these functions as directed by the School Principal/Assistant Principal.
III. MINIMUM QUALIFICATIONS
1. EDUCATION/CERTIFICATION – High School Diploma
2. EXPERIENCE – 1-3 years of secretarial experience
3. SKILLS – Excellent communication and word processing/spreadsheet skills. Fundamental understanding of administrative techniques.
IV. DUTIES AND RESPONSIBILITIES
- Performs a wide variety of clerical duties including, but not limited to, answering the telephone, receiving and directing visitors, typing, copying and faxing documents, and sorting/prioritizing mail.
- Performs a wide variety of administrative duties including, but not limited to, checking students in and out of school, signing in substitute teachers, maintaining absentee logs for students and employees, assisting parents in the preparation of insurance claims, contacting parents when child is not picked up at the student drop off point and, preparing various reports (including the Workers’ Compensation Accident Report) for internal and external use.
- Contact parents and coordinates all emergency actions related to student injury.
- Coordinates certain accounting related activities to include accepting checks, making bank deposits (or verifying deposits made by the School Secretary B), reconciling bank statements, paying bills, handling purchase orders, and coordinating all budget reports.
- Maintains sign-in sheets for teachers and bus drivers.
- Maintains the inventory of all textbooks. (NOTE: Librarian may perform this duty in place of the School Secretary A.)
- Provides courteous and prompt service to all internal and external customers including students, parents, co-workers, etc. Prioritizes and addresses requests and assignments in a professional manner to develop cooperative relationships and to ensure that student and employee records confidentiality is assured.
- Identifies opportunities and recommends methods to improve service, work processes and financial performance, e.g. expense management. Assists in the implementation of quality improvement initiatives.
- Assists co-workers in the completion of tasks and assignments to ensure continuity of service. Assists with the orientation of new co-workers and actively supports teamwork throughout the school system.
NOTE: This job description is a summary of the primary duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The Ascension Parish School Board reserves the right to change this description at its discretion.