What are the responsibilities and job description for the Litigation Legal Assistant position at Ascension Global Staffing & Executive Search?
We are seeking an experienced Medical Malpractice Legal Secretary with 3–5 years of experience to support our Fort Lauderdale attorneys in managing complex cases from pre-suit through trial and appeals. This role is ideal for a detail-oriented professional with strong litigation support skills who takes initiative, anticipates needs, and thrives in a collaborative team environment.
Responsibilities:
- Create, maintain, and organize both electronic and physical case files from the initial intake through the closing of the case.
- Prepare, format, and proofread legal documents, including pleadings, discovery requests and responses, and correspondence, ensuring accuracy and attention to detail.
- Assist with drafting and propounding discovery, including interrogatories and requests for production.
- Manage scheduling and calendaring of hearings, depositions, mediations and conferences.
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Monitor and track all case-related deadlines, including court dates and filing deadlines.
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Support attorneys with trial preparation, including organizing exhibits, assembling trial notebooks, coordinating witness appearances, and assisting with depositions and hearings.
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File documents in state and federal courts (e-filing experience required)
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Perform administrative functions, including conflict checks, opening and closing matters, preparing engagement and cover letters, processing expense reports, entering attorney time, and coordinating travel arrangements.
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Coordinate meetings, conference calls, and Zoom calls.
Qualifications:
- 3–5 years of legal secretary or legal assistant experience (medical malpractice preferred)
- Ability to work onsite in the Fort Lauderdale office
- Proficiency in state and federal court procedures, including e-filing.
- Strong proofreading, redlining, and document formatting skills
- Excellent organizational and communication skills
- Advanced proficiency in Microsoft Office Suite (particularly Outlook, Word, and Excel)
- Experience with Document Management Systems (e.g., iManage)
- Ability to meet tight deadlines and manage changing priorities
- Reliable, punctual, and self-motivated with a strong work ethic
- Must be a team player, willing to support other firm members
- Flexibility to work overtime when needed