What are the responsibilities and job description for the Legal Assistant – Medical Malpractice Defense position at Ascension Global Staffing & Executive Search?
Ascension Global Staffing & Executive Search is seeking an experienced Lead Legal Secretary – Medical Malpractice & General Liability Defense to join a well-established and highly respected law firm. This is an excellent opportunity for a seasoned legal professional who thrives in a fast-paced litigation environment and enjoys taking on a leadership role while providing exceptional support to attorneys.
The ideal candidate will have extensive experience supporting medical malpractice and general liability/third-party defense attorneys and will serve as a trusted partner to the firm's Managing Shareholder. This individual will also help guide and mentor members of the legal support team while ensuring the efficient day-to-day operation of the practice.
Position Overview
As the Lead Legal Secretary, you will play a critical role in managing complex litigation matters from inception through trial. You will coordinate schedules, maintain case files, oversee litigation deadlines, and provide high-level administrative and legal support. This role is ideal for someone who is organized, proactive, detail-oriented, and enjoys working collaboratively in a leadership capacity.
Key Responsibilities
- Provide high-level legal and administrative support to the Managing Shareholder.
- Draft, revise, proofread, and prepare pleadings, motions, discovery, correspondence, and other litigation documents.
- Coordinate depositions, hearings, mediations, expert witness schedules, and court appearances.
- Prepare and file court documents through state and federal e-filing systems while ensuring compliance with all court rules and deadlines.
- Maintain and organize electronic and physical case files throughout the litigation process.
- Manage attorney calendars, deadlines, scheduling, and litigation workflow.
- Monitor litigation deadlines and proactively ensure timely completion of all tasks.
- Handle attorney time entry, billing support, and other litigation support functions.
- Serve as the lead legal secretary for the practice group, helping coordinate workflow across the legal support team.
- Mentor, train, and support additional legal assistants and secretaries as the team grows.
- Foster a collaborative, professional, and team-oriented work environment.
Qualifications
- Minimum 5 years of legal secretary experience in a litigation law firm.
- Direct experience supporting medical malpractice defense attorneys is required.
- Experience with general liability and/or third-party defense litigation is highly preferred.
- Thorough understanding of medical malpractice litigation procedures, deadlines, court filings, and case management.
- Experience coordinating complex attorney calendars, depositions, hearings, mediations, and trial preparation.
- Knowledge of attorney billing, time entry, and litigation support operations.
- Excellent organizational, communication, and multitasking skills.
- High level of professionalism, discretion, and attention to detail.
- Strong proficiency with Microsoft Office Suite (Word, Outlook, Excel) and legal document management systems.
- Self-motivated with the ability to anticipate attorney needs and prioritize multiple assignments in a fast-paced environmen
Comprehensive Benefits Include:
- Medical Insurance
- GAP Insurance
- Vision & Dental Insurance
- Life Insurance
- Long-Term Disability
- 401(k) Retirement Plan
- FSA/HSA Options
- Paid Vacation
- 10 Paid Holidays
- Performance Bonuses
- Complimentary Lunch
- Diverse, inclusive, supportive, and collaborative work environment
If you are an experienced litigation legal secretary looking to take the next step in your career with a leadership opportunity at a respected law firm, we encourage you to apply. This is an outstanding opportunity to join a dynamic team where your expertise and contributions will be highly valued.